MS Powerpoint Questions and Answers

Answer: A

Correct answer: Ctrl + M

Ctrl + M inserts a new slide after the current one, using the same layout unless the previous slide was a title slide, in which case it uses Title and Content. The distractors are all real shortcuts doing something else, and the confusion between them is what the question tests. Ctrl + N creates a new presentation, not a new slide. Ctrl + S saves. Ctrl + D duplicates the selected slide, which is often what is actually wanted when a slide is to be built on the last one. The related shortcuts complete the set: Ctrl + Shift + D also duplicates, Delete removes a selected slide in the thumbnail pane, and Ctrl + Z undoes. Choosing the layout explicitly is done from the New Slide dropdown rather than the shortcut, and it is worth doing - picking the right layout at the start saves rearranging placeholders afterwards.

Answer: C

Correct answer: Shift + Click each slide

In Slide Sorter view or the slides pane, click the first slide and then Shift + click the others to extend the selection (Shift + click on the last slide of a run selects everything between). Alt + click has no effect here, and dragging with Shift moves slides instead of selecting them.

Answer: B

Correct answer: slide sorter view

Slide Sorter view lays the whole presentation out as a grid of thumbnails, so slides can be re-ordered, duplicated, deleted and given transitions. Slide Show projects one slide full-screen, Outline view shows text only, and Notes Pages shows one slide with its notes.

Answer: D

Correct answer: Outline view

Outline view strips the slides down to their text - titles at the left margin, bullet levels indented beneath - so the argument of the deck can be written and re-ordered without any graphics in the way. Pictures, charts and drawn objects do not appear there.

Answer: B

Correct answer: slide transition

The effect that plays as one slide gives way to the next - a fade, a wipe, a dissolve - is the slide transition. Animation, custom animation and preset animation all describe movement of objects within a slide, not the change between slides.

Answer: B

Correct answer: Slide transitions

A transition applied while the slide master is displayed is inherited by every slide built on that master, so the transition is one presentation element the slide master can set. Comments belong to individual slides and are never formatted by a master, and the font and colour of speaker notes are governed by the notes master, so “all of above” overstates the case.

Answer: C

Correct answer: Audience handouts

Handouts are the printed form of a presentation given to the audience - several slide thumbnails to a page. An outline prints the text alone and speaker notes are for the presenter, so neither is the copy handed out.

Answer: A

Correct answer: Transitions command

The shortcut menu shown during a running slide show offers navigation commands, speaker notes and the meeting reminder, but transitions must be set beforehand in the editing views - there is no command to change them while the show is running.

Answer: B

Correct answer: Templates

A design that fixes the colour scheme, fonts, background and placeholder positions for a whole presentation is a template (a design template, saved with a .pot extension in the classic versions). Placeholders are the individual boxes on a slide; “design plates” and “blueprints” are not PowerPoint terms.

Answer: B

Correct answer: The print button

Clicking the Print button on the Standard toolbar sends the job straight to the default printer with the current settings, skipping the dialog box altogether. File → Print and Ctrl + P both open the dialog so options can be chosen.