MS Office Questions and Answers

Answer: B

To make a copy of the current document on disk, use the 'Save as' command.

Save As writes the open document to a new file, with a new name, location or format, while the original file on disk stays as it was. That gives a second copy of the document.

The plain Save command only updates the existing file under its current name, so no copy is made. Word-processing programs such as MS Word have no standard 'Duplicate' or 'Create copy' command for this purpose.

Answer: C

The feature is Auto Save.

Microsoft Office can save a document automatically every few minutes, so that work is not lost if the program or computer fails. The automatic saving of documents stored in the cloud is called AutoSave, and the related AutoRecover setting stores a recovery copy at a chosen interval.

Save and Save As are manual commands that the user must choose each time; Save As also lets the user pick a new name or location. A backup is a separate copy of a file, not a feature that saves the open document at intervals.

Answer: B

The e-mail software is Microsoft Outlook.

Outlook is Microsoft's personal information manager, used to send and receive e-mail and to manage calendars and contacts.

Word is a word processor, Excel a spreadsheet, and Access a database program; none is an e-mail client.

Outlook works with mail servers through protocols such as POP3, IMAP and Exchange to fetch incoming mail, and SMTP to send it.

Answer: C

Correct answer: Print Layout View

Print Layout shows the page as it will be printed, including the margins and everything in them, so headers and footers appear in place. Normal and Draft views omit the page furniture in order to show the text more compactly.

Answer: C

Correct answer: Cropping

Cropping trims away the parts of a picture outside a chosen rectangle. Hiding and bordering leave the image itself unchanged, and cutting removes the whole object rather than part of it.

Answer: D

Correct answer: Ctrl + E

Centring uses E, because C is already taken by Copy. The set runs Ctrl + L left, Ctrl + E centre, Ctrl + R right, Ctrl + J justified.

Answer: C

Correct answer: Indentation

Indentation is the distance between the margin and where the text of a paragraph begins. The margin itself is set for the whole page; indentation varies paragraph by paragraph. A gutter is the extra allowance made for binding.

Answer: C

Correct answer: WordArt

WordArt turns text into a graphic object that can be curved, shadowed, filled and rotated. The other three names are not Word features.

Answer: C

Correct answer: End Note

An endnote is collected at the end of the document or section, whereas a footnote sits at the foot of the page on which its reference occurs. Headers and footers repeat on every page and are not tied to a reference at all.

Answer: D

Correct answer: Ctrl + 5

The line-spacing shortcuts are Ctrl + 1 for single, Ctrl + 2 for double and Ctrl + 5 for one-and-a-half - the 5 standing for 1.5.