MS Powerpoint Questions and Answers

Answer: B

Correct answer: Print Preview

Print Preview is a printing view, not a slide layout. It shows how the slides or handouts will appear on paper and is reached through File, then Print. The standard layouts supplied with a theme are Title Slide, Title and Content, Section Header, Two Content, Comparison, Title Only, Blank, Content with Caption and Picture with Caption. Each defines a different arrangement of placeholders. A layout is chosen when a slide is created, from the New Slide dropdown, and changed afterwards from Layout on the Home tab. Changing it rearranges the placeholders while keeping the content. Layouts are defined in the Slide Master and can be edited or new ones created there, which is how an organisation builds a house template. Reset on the Home tab restores placeholders that have been moved or resized back to their positions in the layout - the quickest way to tidy a slide that has been fiddled with.

Answer: D

Correct answer: A box on a slide layout reserved for text or other content

A placeholder is a box defined on a slide layout, reserved to receive a title, body text, a picture, a chart or a table. It is what shows the prompt “Click to add title” on a new slide. Using placeholders rather than free-floating text boxes matters for three reasons. Their position and formatting come from the Slide Master, so slides stay consistent and can be restyled centrally. Text typed into a title placeholder appears in Outline View and in the navigation, where text-box content does not. And screen readers follow the placeholder order, so accessibility depends on them. The layout chosen for a slide determines which placeholders it has, and Reset on the Home tab restores any that have been moved or resized back to their defined positions. An empty placeholder is not printed or shown during a presentation, so one left unfilled does nothing visible - unlike an empty text box, which may leave stray formatting.

Answer: A

Correct answer: a printed page containing several slides for the audience to keep

A handout is a printed page carrying several slide thumbnails, given to the audience so they can follow and keep a record. The layout is chosen when printing: one, two, three, four, six or nine slides per page. The three-per-page layout is the one worth knowing, because it places the slides down the left with ruled lines beside each for the audience to write on - which is what most people actually want from a handout. The Handout Master, on the View tab, controls the layout: headers, footers, page numbers, date and the orientation of the page. It should be distinguished from the Notes Pages layout, which prints one slide per page with the speaker’s notes beneath - a document for the presenter rather than the audience. A handout of dense slides is often better than a presentation of them: material too detailed for the screen can go here instead.

Answer: C

Correct answer: A new slide is inserted as third slide in presentation

A new slide is inserted after the selection, and the selection ends at the second slide, so the new one becomes the third.

Answer: D

Correct answer: F5

F5 starts the slide show from the first slide. Shift + F5 starts it from the current slide, which is the more useful of the two when rehearsing a particular section. The shortcuts that matter during a show are worth having ready. N, Enter, space or the right arrow advance; P, Backspace or the left arrow go back. Typing a number followed by Enter jumps straight to that slide. B blanks the screen to black and W to white - useful for drawing attention back to the speaker. Esc ends the show. Ctrl + P turns the pointer into a pen for annotating a slide, and E erases the annotations. Alt + F5 opens Presenter View, which shows the current and next slides, the notes and a timer on the speaker’s screen while the audience sees only the slide.

Answer: D

Correct answer: Slide Layout

The Slide Design pane has three parts: Design Templates, Colour Schemes and Animation Schemes. Slide Layout is a separate pane, because it governs the arrangement of content rather than its appearance.

Answer: B

Correct answer: From Insert Menu choose Duplicate Slide

Duplicate Slide copies the slide with all its content, formatting and animation in one step, and places the copy immediately after the original.

Answer: C

Correct answer: Insert

Pictures, text boxes, charts, tables, diagrams and movies are all things added to a slide, so they are on the Insert menu.

Answer: A

Correct answer: record how long is spent on each slide so the show can run automatically

Rehearse Timings, on the Slide Show tab, runs the presentation while recording how long the speaker spends on each slide. The recorded times can then be saved and used to advance the slides automatically. It serves two purposes. It produces a self-running presentation for a kiosk or an exhibition, where no one is present to click. And it tells a speaker whether the talk fits the time allotted - the rehearsal toolbar shows a per-slide timer and a running total, so the slides taking too long are identified precisely. The timings are stored per slide and can be edited afterwards on the Transitions tab under After, or discarded entirely by clearing them from the Record menu. The related feature is Record Slide Show, which captures narration and pointer movements as well as timings, producing a presentation that plays itself with commentary - and which can then be exported as a video.

Answer: C

Correct answer: Clipart, From Files, AutoShapes

Insert > Picture offers Clip Art, From File and AutoShapes, along with organisation chart and WordArt in some versions.