MS Word Questions and Answers

Answer: D

Correct answer: winword.exe

The Word program file is winword.exe - a name inherited from Word for Windows, which distinguished it from the earlier DOS version.

Answer: A

Correct answer: Ctrl + K

Ctrl + K opens the Insert Hyperlink dialogue, which can link to a web page, another file, a place in the same document, or an email address. The display text and the target are separate, so a link can read see the annual report while pointing at a URL. The option worth knowing is Place in This Document, which links to a heading or a bookmark elsewhere in the file - the mechanism behind a clickable table of contents. Word converts a typed address into a link automatically through AutoFormat, which can be switched off if unwanted. Following a link needs Ctrl + click by default, so that clicking alone can position the cursor for editing. The distractors are all real shortcuts: Ctrl + L aligns left, Ctrl + H opens Find and Replace, and Ctrl + J justifies.

Answer: C

Correct answer: Cancel

Cancel abandons the wizard and leaves the document untouched, which is what the question asks for. Finish would complete the wizard and create the resume; Back and Next only move between panels.

Answer: D

Correct answer: the number of spelling errors

Word Count reports pages, words, characters with and without spaces, paragraphs and lines. It does not report spelling errors - that is the job of the spelling checker, which is a separate tool on the same Review tab. The running word count appears in the status bar at the bottom of the window, and the full dialogue is opened by clicking it or from the Review tab. A detail worth knowing: selecting text before opening it counts only the selection, which is how a single section is measured. The dialogue also has a checkbox for Include textboxes, footnotes and endnotes, which is off by default - so a document with substantial footnotes will report a lower count than expected until it is ticked. The two character counts differ by exactly the number of spaces, and publishers and examinations use one or the other, so it is worth checking which is meant.

Answer: D

Correct answer: Ctrl + C

Ctrl + C copies the selection to the clipboard, leaving the original in place. The clipboard trio belongs together: Ctrl + X cuts, removing the selection and placing it on the clipboard; Ctrl + C copies; and Ctrl + V pastes. The letters were chosen for their position on the keyboard rather than for any mnemonic value, which is why they must simply be learned. Office keeps a clipboard history of up to 24 items, opened from the small arrow at the corner of the Clipboard group, so an earlier copy can be retrieved. Paste Special, Ctrl + Alt + V, is the one worth knowing beyond the basics: it offers to paste unformatted text, which strips the formatting of the source and is the standard remedy for text pasted from a web page. Ctrl + Z undoes, and is a different operation altogether.

Answer: B

Correct answer: Thirteen on A4 in portrait

The Columns command offers presets for one, two and three columns plus Left and Right, and the More Columns dialogue allows a number to be typed. The maximum is limited by page width rather than by a fixed figure: each column must be at least half an inch wide, which on A4 in portrait works out at about thirteen. A landscape page allows more. Column layout is a section property, so a two-column block inside a one-column document requires Continuous section breaks above and below it. Selecting the text before applying columns inserts them automatically. Text flows down the first column and then to the top of the next. A column break, Ctrl + Shift + Enter, forces the flow to the next column early. The dialogue also controls the spacing between columns and whether a vertical line is drawn between them.

Answer: B

Correct answer: 1.08 lines

Since Word 2007 the default line spacing in a new blank document has been 1.08 lines, with 8 points of space added after each paragraph. Both were introduced to make text easier to read on screen than the tighter single spacing of earlier versions. This catches out anyone expecting exact single spacing, and it is the reason a document created in Word looks slightly looser than one converted from an older file. Line spacing is set from the Paragraph group on the Home tab, and the options include Single, 1.5, Double, At least, Exactly and Multiple. Exactly fixes the spacing in points and will clip anything taller, which is why it is used with care. Ctrl + 1, Ctrl + 5 and Ctrl + 2 apply single, 1.5 and double spacing directly. Space before and after a paragraph is a separate setting from line spacing within it, and the two are often confused.

Answer: C

Correct answer: On the top of vertical scroll bar

The split bar is the small handle just above the vertical scroll bar; dragging it down divides the window into two panes showing different parts of the same document.

Answer: C

Correct answer: find and remove hidden data such as comments and personal information

The Document Inspector examines a file for content that is present but not visible - comments, tracked changes, document properties and author names, hidden text, headers and footers, embedded objects, and custom XML data - and offers to remove what is found. Its purpose is to prevent an accidental disclosure. A document sent out with tracked changes hidden by the No Markup view still contains every edit, and the metadata records who wrote it and how long they spent. Both have caused real embarrassment. It is reached through File, then Info, then Check for Issues. Two related checks sit beside it: the Accessibility Checker, which finds missing image descriptions and poor heading structure, and the Compatibility Checker, which reports features that will not survive being opened in an older version. Removal is not undoable, so the usual practice is to inspect a copy rather than the working file.

Answer: C

Correct answer: Open Find and Replace Dialog box with activating Find Tab

Ctrl + F opens the Find and Replace dialog on the Find tab. Ctrl + H opens the same dialog on Replace and Ctrl + G on Go To.