MS Powerpoint Questions and Answers

Answer: D

Correct answer: All of above

The Subordinate button can be used in any of the three ways described: held with Shift, clicked once for each subordinate wanted, or clicked repeatedly until the required number of boxes is in place. Each click adds one subordinate box below the selected position, so all three descriptions end with the same result.

Answer: A

Correct answer: Datasheet

Double-clicking a chart placeholder starts Microsoft Graph, which opens a small spreadsheet grid called the datasheet. The numbers and labels typed there are what the chart plots, and closing the datasheet leaves the finished chart on the slide. Microsoft Graph is the program; Excel is a separate application.

Answer: B

Correct answer: Select the image

Nothing can be deleted until PowerPoint knows what to delete, so the object must first be selected - one click, after which the sizing handles appear and Delete removes it. Double-clicking opens the object for editing instead, and resizing or moving it changes the object without preparing it for deletion.

Answer: C

Correct answer: Ungrouping

A clip art picture arrives as one grouped drawing. Ungrouping it (Draw → Ungroup) breaks it into the individual shapes it was built from, and those become ordinary PowerPoint objects whose colours and positions can be changed one by one. Grouping and regrouping put the pieces back together.

Answer: B

Correct answer: Commonly found shapes

AutoShapes is a menu of ready-drawn figures grouped into categories - lines, connectors, basic shapes, block arrows, flowchart symbols, stars and banners, callouts. Choosing one and dragging on the slide draws it to size. Decorative lettering comes from WordArt, and pictures from the Clip Gallery.

Answer: B

Correct answer: Image resolution is reduced to make the file smaller

Compress Pictures, on the Picture Format tab, reduces the stored resolution of images to shrink the file. A target resolution is chosen - typically 220 ppi for print, 150 for on-screen use, 96 for email. It matters because photographs from a modern camera are far larger than any slide needs, and a presentation of thirty such images can run to hundreds of megabytes for no visible benefit. The dialogue offers a second and often more significant option: delete cropped areas of pictures. Cropping in PowerPoint only hides the surplus, which remains in the file and can be restored - so a heavily cropped image still carries its full original. Removing those areas can shrink a file dramatically, at the cost of the crop becoming permanent. Compression can be applied to one image or to all of them, and the loss of quality is not undoable once the file is saved. Keeping the originals elsewhere is the sensible precaution.

Answer: C

Correct answer: Second level

An organization chart is read downwards from the person at the top. The president occupies the first level, so the vice presidents who report to the president sit on the second, with managers on the third and supervisors on the fourth.

Answer: D

Correct answer: All of above

Drawing objects can be given gradient fills (as well as texture, pattern and picture fills), have their line colour and style changed, and be rotated or flipped - all from the Drawing toolbar and the Format AutoShape dialog. Since each is a genuine effect, the combined option is correct.

Answer: D

Correct answer: Flip

Flip mirrors the picture about its vertical or horizontal axis, so a figure that faced left now faces right - the direction it faces is reversed. Rotate turns the image about its centre, tilting or inverting it without mirroring it, and Group merely binds several objects together so they move as one.

Answer: D

Correct answer: Dragging

Pressing the left button, moving the mouse and releasing it is called dragging. What the drag achieves depends on where it starts: on an object it moves the object, on a handle it resizes it, on empty slide area it sweeps out a selection rectangle. Selecting is one result of a drag, not the name of the action.