MS Word Questions and Answers

Answer: C

Correct answer: Reverses the last action; Ctrl + Z

Undo reverses the most recent action, and its shortcut is Ctrl + Z. Pressing it repeatedly steps back through a history of actions, and the arrow beside the Undo button on the Quick Access Toolbar shows that list so several steps can be undone at once. Its counterpart is Redo, Ctrl + Y, which restores an action that has just been undone. A subtlety worth knowing: when there is nothing to redo, Ctrl + Y performs Repeat instead, applying the last action again elsewhere - which is a fast way to apply the same formatting to several places. F4 does the same. Undo has limits. It does not reverse saving, and once a document is closed the history is lost. Ctrl + X cuts the selection to the clipboard, which is a different operation and is itself undoable.

Answer: C

Correct answer: a single last line of a paragraph appearing alone at the top of a page

A widow is the last line of a paragraph stranded alone at the top of the following page. Its counterpart, an orphan, is the first line of a paragraph left alone at the bottom of a page. Both are considered typographic faults because a lone line looks disconnected from the rest of its paragraph. The usual mnemonic is that a widow is left behind at the top and an orphan is left behind at the bottom - though the two names are so often swapped that it is worth checking which a source means. Word prevents both by default: Widow/Orphan control is switched on in the Paragraph dialogue under Line and Page Breaks, and it pushes an extra line over so that at least two appear together. The same panel holds related controls: Keep with next holds a heading on the same page as the text it introduces, Keep lines together prevents a paragraph splitting at all, and Page break before forces a new page.

Answer: C

Correct answer: characters not available on the keyboard, such as © or °

The Symbol command on the Insert tab provides characters absent from the keyboard: currency signs, accented letters, mathematical operators, arrows, Greek letters and dingbats. The dialogue shows the character’s Unicode value, and any character can be typed directly by entering that code and pressing Alt + X - typing 00A9 followed by Alt + X produces ©. The same dialogue allows a shortcut key to be assigned to a symbol used often. Some symbols are inserted automatically by AutoCorrect: typing (c) gives ©, (r) gives ® and (tm) gives ™. For mathematics the Equation tool, Alt + =, is the better choice, since it lays out fractions, integrals and matrices properly rather than assembling them from individual characters. The symbol available depends on the font: Wingdings and Symbol contain characters that ordinary text fonts do not, so a document using them may not display correctly elsewhere.

Answer: A

Correct answer: Marking a location so it can be returned to or referred to later

A bookmark names a location or a selection so that it can be jumped to with Ctrl + G, linked to with a hyperlink, or referred to by a cross-reference. Bookmarks are invisible unless their display is switched on in Word’s options. Their real usefulness is in cross-references. Marking a table with a bookmark allows the text to say see Table 3 on page 12, with both the number and the page updating automatically if anything moves. Doing the same by hand guarantees the reference will eventually be wrong. They are also used by field codes and by mail merge, and a bookmark spanning a range can be referred to so that its whole content is repeated elsewhere. A bookmark name may contain letters, digits and underscores but no spaces, which is a small practical constraint. The fourth option describes the Text Highlight Colour tool, a formatting feature with no navigational function.

Answer: B

Correct answer: No Outline

In Word's drawing tools a shape has a fill and an outline, so removing its border is done by setting Shape Outline to No Outline. No Line is the corresponding wording in some older versions and in Excel, but Word's shape tools use Outline.

Answer: D

Correct answer: Line Style

The weight of a line is chosen from the Line Style settings, where thickness is one of the properties along with dash pattern and cap. The other three names are not commands in Word.

Answer: B

Correct answer: Foot Note

A footnote carries an explanation or a reference for a particular point in the text, marked by a number at that point and printed at the foot of the page. Headers and footers repeat regardless of the text.

Answer: D

Correct answer: Ctrl + F

Ctrl + F opens Find, and the mnemonic is F for find. In recent versions it opens the Navigation pane, which lists every match and lets them be stepped through. Two related shortcuts belong with it. Ctrl + H opens Find and Replace, which is the one to use for making a change throughout a document. Ctrl + G opens Go To, for jumping to a particular page, section, bookmark or comment. Find and Replace is more capable than it appears. It can match case, find whole words only, search for formatting rather than text, and - with Use wildcards enabled - search by pattern. It can also find special characters by code: ^p for a paragraph mark and ^t for a tab, which makes it the standard way to clean up pasted text. Ctrl + P opens Print, and is a common distractor because it sits next to the others in muscle memory.

Answer: C

Correct answer: Fill Style

The colour, gradient or pattern that fills the inside of a closed shape is its fill, set through the fill style options. The outline is a separate property.

Answer: B

Correct answer: Bottom of a Page

A footnote appears at the bottom of the page carrying its reference mark, which is what distinguishes it from an endnote, collected at the end of the document.