MS Powerpoint Questions and Answers

Answer: B

Correct answer: Insert -> Pictures -> Chart

In the classic menus a chart is treated as a kind of picture object, so it is inserted with Insert → Picture → Chart. That starts Microsoft Graph with its datasheet, and the numbers typed there are plotted on the slide. The Insert menu has no direct Chart command, and neither Edit nor View can insert anything.

Answer: A

Correct answer: Layout

The arrangement of placeholders on a slide - where the title sits, whether there is one column of bullets or two, where a picture, table or chart goes - is the slide’s layout, chosen from the Slide Layout task pane. A design governs colours and fonts; a scheme is a set of colours.

Answer: C

Correct answer: WAV files

.wav is an audio format: it stores a digitised recording of sound that PowerPoint can attach to a slide, an animation or a transition. LOG files hold program records, DAT files are generic data, and DRV files are device drivers - none of them carry sound.

Answer: A

Correct answer: Microsoft graph

A chart is added by starting the applet Microsoft Graph, which opens a datasheet for the figures and draws the chart from them on the slide. Microsoft Table is not a program; Excel and Word can supply data or objects, but the chart tool built into PowerPoint for this purpose is Graph.

Answer: D

Correct answer: Notes page view

Notes Page view shows one slide at the top of a printed page with a large text area beneath it for the speaker’s comments, so it is where those notes are written and formatted in full. Normal view has a small notes pane for quick typing, but neither Slide Show nor Slide Sorter offers a place to enter comments.

Answer: D

Correct answer: Slide sorter view

In Slide Sorter view the whole presentation is visible as thumbnails, so you can click exactly where the new slide belongs before inserting it and see immediately how it sits among its neighbours. The other views show a single slide at a time, which makes placement harder to judge; “special view” does not exist.

Answer: A

Correct answer: Outline view

Outline view strips the deck down to its text - titles at the left margin, bullet levels indented beneath - so ideas can be typed straight in, promoted, demoted and re-ordered without any concern for design. Getting the argument down first, and formatting later, is exactly what it is for.

Answer: A

Correct answer: Placeholder

The dotted boxes a layout supplies to receive a title, bulleted text, a picture, a table or a chart are called placeholders. They reserve the position and the formatting; clicking one and typing or inserting fills it. A text box is drawn by hand where no placeholder exists.

Answer: C

Correct answer: Linking a slide transition with a laser pointer

PowerPoint prints transparencies, prints speaker notes alongside slide images, and lets the presenter annotate a running show with the pen. There is no facility for tying a slide transition to a laser pointer, so that is the one thing on the list PowerPoint cannot do.

Answer: B

Correct answer: Custom slide show

Slide Show → Custom Shows builds a named subset of the existing slides in whatever order you choose, and several such shows can be stored in the same file - useful when one deck must serve different audiences. Nothing is duplicated: the custom show only points at slides already in the presentation.