MS Word Questions and Answers

Answer: B

Correct answer: Spelling and Grammar

Before a document goes to anyone else it should be checked for errors, which is what the Spelling and Grammar command does. Find, Replace and the thesaurus are editing aids rather than checks.

Answer: C

Correct answer: View buttons

The small buttons at the left end of the horizontal scroll bar switch between Normal, Web Layout, Print Layout, Outline and Draft views.

Answer: B

Correct answer: a spelling correction

The Insert tab adds objects to a document: tables, pictures, shapes, charts, SmartArt, headers, footers, page numbers, text boxes, symbols, equations, hyperlinks and cross-references. A spelling correction is not an object and is not inserted. Spelling is handled from the Review tab, or by right-clicking a word marked with a wavy red underline. Knowing which tab holds which tool is worth a little effort, since examinations test it directly. Home holds the clipboard, fonts, paragraphs and styles. Insert holds objects. Design holds themes and page backgrounds. Layout holds margins, orientation, columns and breaks. References holds the table of contents, footnotes, citations and the index. Mailings holds mail merge. Review holds spelling, thesaurus, comments and track changes. View holds the document views, the ruler and the Navigation pane.

Answer: B

Correct answer: Triple-click anywhere within it

Triple-clicking anywhere inside a paragraph selects the whole of it. The mouse selection methods form a consistent set worth learning. Double-click selects a word. Triple-click selects a paragraph. In the left margin - the selection bar, where the pointer becomes a right-leaning arrow - a single click selects a line, a double-click selects a paragraph, and a triple-click selects the entire document. Holding Shift while clicking extends the selection from the cursor to that point, which is the most efficient way to select a long passage. Holding Ctrl while dragging selects several separate pieces of text at once, so scattered items can be formatted together. Holding Alt while dragging selects a rectangular block irrespective of line boundaries - useful for stripping a column of numbers from pasted text. The right mouse button opens the context menu and selects nothing.

Answer: B

Correct answer: Ctrl + A

Ctrl + A selects all - the whole document, including text, images and tables. The distractors are all real shortcuts. Ctrl + S saves; Ctrl + E centres the current paragraph; Ctrl + W closes the document. Other selection methods are worth knowing because they are quicker for smaller units. Double-clicking selects a word and triple-clicking a paragraph. Clicking in the left margin selects a line, dragging there selects several, and triple-clicking there selects the whole document. Holding Shift while clicking extends the selection to that point, and holding Ctrl while dragging selects several separate pieces of text at once. Ctrl + Shift + End selects from the cursor to the end of the document, and Ctrl + Shift + Home to the beginning - both useful for splitting a long document.

Answer: A

Correct answer: To limit what changes other people may make to a document

Restrict Editing, on the Review tab, controls what may be done to a document. It offers three kinds of restriction: limiting formatting to a chosen set of styles, limiting editing to comments only, tracked changes only, filling in forms, or no changes at all, and granting exceptions so that named users may edit particular regions. Protection is applied with an optional password. Without one the restriction can be lifted by anyone, so it serves as a guard against accidental change rather than as security. It is the mechanism behind fillable forms: setting the document to Filling in forms locks everything except the form fields. The distractors describe other features. File size is reduced by compressing images. Printing is not separately preventable in Word. Ribbon customisation is a per-user setting rather than a document property. For genuine confidentiality, Encrypt with Password under File, Info is the stronger option.

Answer: A

Correct answer: Menu bar

The menu bar sits under the title bar and holds the named menus - File, Edit, View - each grouping commands by category. The toolbar holds buttons rather than categories, and the status bar sits at the foot of the window.

Answer: D

Correct answer: the first line starts further left than the rest of the paragraph

In a hanging indent the first line begins at the left margin and every subsequent line is indented, so the first line appears to hang out to the left of the block. It is the standard format for bibliographies and reference lists, where the author’s surname must stand clear so the list can be scanned alphabetically. It is also what produces the alignment of bulleted and numbered lists, where the text of a wrapped line lines up under the text above rather than under the bullet. Its opposite is the first-line indent, described by the third option, in which the first line alone is indented - the traditional way of marking a new paragraph in printed prose. Both are set from the ruler, where separate triangular markers control the first line and the rest, or from the Paragraph dialogue under Special. The shortcut Ctrl + T creates a hanging indent and Ctrl + Shift + T removes it.

Answer: B

Correct answer: find synonyms and antonyms for a selected word

The Thesaurus suggests synonyms - and often antonyms - for a selected word, so that a repeated or imprecise word can be replaced. It is opened with Shift + F7, or by right-clicking a word and choosing Synonyms. The suggestions are grouped by sense, which matters: a word with several meanings will offer several lists, and choosing from the wrong one produces a sentence that is grammatical but wrong. The tool cannot judge which sense is meant. The distractors name neighbouring tools on the Review tab. Spelling & Grammar, opened with F7, checks correctness. Word Count reports words, characters, paragraphs and pages. Translate renders selected text or the whole document into another language. The Thesaurus should be used with judgement rather than mechanically, since synonyms rarely carry identical connotations - slim, thin and skinny describe the same thing very differently.

Answer: B

Correct answer: sizing handles

The small squares around a selected graphic are sizing handles: dragging a corner handle resizes both dimensions together and a side handle one dimension only.