MS Word Questions and Answers

Answer: D

Correct answer: Both A and C

Replace is reached either by the shortcut Ctrl + H or from the Edit menu. Ctrl + R right-aligns a paragraph and does not open the dialog.

Answer: D

Correct answer: From File menu choose Close submenu

Close shuts the document and leaves Word running, so it does not close the application. Exit, Alt + F4 and the X on the title bar all do.

Answer: A

Correct answer: Left Indent Marker

The left indent marker - the lower rectangle on the ruler - moves the whole paragraph. The first line indent marker above it moves only the first line, and the hanging indent marker moves every line except the first.

Answer: C

Correct answer: reduces the font size slightly so the document fits on fewer pages

Shrink to Fit reduces the font size and line spacing by a small amount so that a document spilling a little onto an extra page fits on one fewer. Its typical use is a two-page letter whose last page carries only two or three lines. It changes the document itself rather than only the printed output, so the effect is undoable with Ctrl + Z but is not a print-only setting. It works only where the overflow is small. Word will report that it cannot shrink the document if the reduction needed would be too great. The command is not on the ribbon by default and must be added to the Quick Access Toolbar from the list of commands not in the ribbon. The alternatives are to adjust margins, reduce line spacing, or use the Scale to paper size option in the print settings - which, unlike Shrink to Fit, alters only the printed copy and leaves the document untouched.

Answer: A

Correct answer: The cursor moves to the next cell

Inside a table, Tab moves the cursor to the next cell, and Shift + Tab moves to the previous one. Pressing Tab in the last cell of the last row adds a new row, which is the quickest way to extend a table while typing. To insert an actual tab character within a cell, Ctrl + Tab is used. That behaviour is the main reason for using Tab rather than the arrow keys when entering data: the arrow keys move within the text of a cell first and only then to the next cell, which is slower and less predictable. Other table shortcuts are worth knowing. Alt + Shift + Up and Down move a whole row. Selecting a row and pressing Ctrl + Shift + Enter splits the table above it. And a table’s header row can be set to repeat on every page from the Table Layout tab, which matters for any table longer than a page.

Answer: C

Correct answer: Open Find and Replace Dialog box with activating Find Tab

Ctrl + F opens the Find and Replace dialog on the Find tab. Ctrl + H opens the same dialog on Replace and Ctrl + G on Go To.

Answer: B

Correct answer: .dotx

A Word template is saved as .dotx. The t marks it as a template and the x as XML-based, matching the pattern of .docx for an ordinary document. A template stores styles, page setup, boilerplate text, headers, footers and building blocks. Opening one creates a new document based on it rather than opening the template itself, which is what keeps the original intact for reuse. Every Word document is based on a template; where none is chosen, the default Normal.dotm is used. Changing the Normal template alters the defaults for all new documents, which is why it is worth editing carefully. The macro-enabled variants are .dotm for templates and .docm for documents, separated from the plain formats for security - a .docx or .dotx cannot carry macros at all. The older binary formats were .doc and .dot.

Answer: B

Correct answer: Synonyms and Antonyms words

The thesaurus offers alternative words of similar or opposite meaning. Spelling suggestions come from the spelling checker, which is a separate tool.

Answer: A

Correct answer: Open Print Dialog box

P for Print. Ctrl + P opens the print dialog, from which the printer, range and number of copies are chosen.

Answer: B

Correct answer: Divides the window so two parts of the same document can be seen at once

Split divides the window into two panes, each of which can be scrolled independently through the same document. It is used to consult one part while editing another - checking a table on page 2 while writing about it on page 20. The split is removed by clicking Remove Split or by double-clicking the dividing bar. Neighbouring commands on the View tab do related things. New Window opens a second window on the same document, which allows different views - Outline in one and Print Layout in the other. View Side by Side places two different documents next to each other, with Synchronous Scrolling moving both together, which is how two versions are compared by eye. The second option describes no Word command at all; the third is Split Table on the Table Layout tab; and the fourth is the Columns setting on the Layout tab.