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Library Management Questions and Answers

111.

When a library is planning for a new building project, which of the following technique|(s) is|are applicable to the plan and control the complex, long-term project ?

(i) PERT (ii) TQM
(iii) CPM (iv) MBO
Codes :

Exam Year(s)

UGC NET - 2013,

Answer: A

The techniques applicable to plan and control a complex, long-term building project are (i) PERT and (iii) CPM.

The Programme Evaluation and Review Technique and the Critical Path Method are network techniques. They show activities, their sequence, durations and the critical path, so that time and resources for a large project can be planned and monitored.

Total Quality Management and Management by Objectives are overall management philosophies, not project scheduling tools, so options including (ii) or (iv) are wrong.

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112.

Which of the following leadership style(s) are suitable for change management with persuation and inclusiveness ?

(i) Authority
(ii) Systems of Management
(iii) Contingency
(iv) Management
Codes :

Exam Year(s)

UGC NET - 2013,

Answer: C

The key accepts (ii) and (iv) as the styles suitable for change management with persuasion and inclusiveness.

Change handled through persuasion and inclusion calls for a participative, consultative approach, in which people are involved in decisions rather than directed. The key counts the systems-of-management style and the management style listed as (iv) among these.

An authority style relies on command, which runs against persuasion, so (i) is excluded. A contingency style depends on the situation and is not tied specifically to persuasion, so (iii) is excluded. Note for reviewers: the item titles are terse and the key is taken as printed.

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113.

Match the following :

List - IList - II
a. Organisational charti. Identification of responsibility for specific tasks
b. Flow chartsii. Examine specific detailed procedure
c. Activity chartsiii. Division of responsibility & functions
d. Decision tableiv. Diagrams composed of symbols and directional lines

Codes : a b c d

Exam Year(s)

UGC NET - 2013,

Answer: C

The correct matching is a-iii, b-iv, c-i, d-ii, which is code (C) iii iv i ii.

An organisational chart shows the division of responsibility and functions. A flow chart is a diagram composed of symbols and directional lines. An activity chart identifies responsibility for specific tasks. A decision table sets out the detailed procedure of conditions and actions so it can be examined.

The other codes mix these descriptions, such as giving a flow chart the role of the organisational chart.

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114.

Match the following :

List - IList - II
a. Information should be as accurate as possiblei. Broadus
b. Get the best title on any subject but add midiocres that are well read.ii. Haines
c. Know the community's character and interestiii. McColvin
d. Consider the duration as well as intensity of the demandiv. Drury

Codes : a b c d

Exam Year(s)

UGC NET - 2013,

Answer: A

The key matches a-iii, b-iv, c-ii, d-i, which is code (A) iii iv ii i.

The key gives the requirement that information should be as accurate as possible to McColvin, the advice to get the best title on any subject and add well-read mediocre ones to Drury, the need to know the community's character and interest to Haines, and the demand criterion of duration as well as intensity to Broadus. These are statements from the principles of book selection.

The other codes give these statements to the wrong authors.

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115.

Assertion (A) : Effective methods of communicating in H.R. Management of libraries still remains elusive.

Reason (R) : The management do not have the needed direction of approach, precision of thoughts and their expression and empathy.
Codes :

Exam Year(s)

UGC NET - 2013,

Answer: C

The key marks (A) true and (R) partially true, which is (C).

Effective communication in human resource management of libraries is often hard to achieve, so (A) is accepted. The reason is partly true: managers sometimes lack direction, precision in expressing thoughts and empathy, but this is not true of all of them.

The options treating (R) as plainly true or plainly false overlook that qualification.

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Direction for [ Question No: 116 To 116 ] :

Read the following passage and answer the questions :

While Boyd allows that some people consider email or discussion lists to be Social Software, he makes an important distinction between traditional communication software and Social Software. He explains that traditional software places people into groups with a top-down approach; in other words, it assigns membership. However, Social Software takes a bottom-up approach, which enables people to organize themselves into a network based on their preferences. Therefore, with a bottom-up approach, people can sign up for a system and build communities using their personal preferences (Marenzi et al., 2008). In contrast, traditional communication software uses a top-down approach where people are assigned into a specific organization or groups. Social Software is based on supporting individuals who interact socially with people who have similar interests (Marenzi et al., 2008). In addition, users typically enjoy Social Software itself and work with various Social Software applications voluntarily. For example, the authors of social media enjoy content that they have created themselves, content that is copied from other media, and mash-ups that contain a mix of content that could possibly be from several authors (Ahonen and Lietsala, 2007). The popularity of social technologies is attributed to the increase in low-cost tools and the critical mass of millions of people who are now connected to the Internet and to the people's need to feel like part of a community (Avram, 2006). These users tend to rely more on their own personal social networks than on traditional business structures. (Vinson 2005) describes additional features of Social Software tools: they allow people to easily participate (by both contributing and reading) in the activities; they provide the opportunity for networking and allow for the self-forming of networks since people are usually both consumers and producers; and each individual can be a member on several networks simultaneously (Avram, 2006).

116.

People are assigned into specific organization or groups in ________ approach.

Exam Year(s)

UGC NET - 2013,

Answer: A

People are assigned to specific organisations or groups in the top-down approach, the answer. The passage says traditional communication software places people into groups from the top and assigns membership, while social software takes a bottom-up approach.

The 'down-top' and 'system' wordings do not appear in the passage, and the down-top approach is the bottom-up one, which lets people organise themselves.

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117.

Match the following :

List - IList - II
a. Scaler Chaini. Direct dealing with subordinates
b. Espirit de Corpsii. Production, efficiency and prevention of waste
c. Scientific Managementiii. Emphasis on Team Work
d. Span of controliv. Top to Bottom

Codes : a b c d

Exam Year(s)

UGC NET - 2014,

Answer: A

The correct match is scalar chain with top to bottom, esprit de corps with emphasis on team work, scientific management with production, efficiency and prevention of waste, and span of control with direct dealing with subordinates, so iv iii ii i.

Fayol's scalar chain is the line of authority from top to bottom, and esprit de corps means team spirit. Taylor's scientific management aims at efficiency and no waste, and span of control is the number of subordinates a manager supervises directly.

The other codes pair scientific management with team work or scalar chain with direct dealing, which are wrong.

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118.

Match the following :

List - IList - II
a. Check Cardi. Reader's Ticket
b. Kardexii. Three Card System
c. Newark Systemiii. Periodicals
d. Browne Systemiv. Borrower's Card

Codes : a b c d

Exam Year(s)

UGC NET - 2014,

Answer: A

The official key is ii iii iv i: check card with the three card system, Kardex with periodicals, Newark system with the borrower's card and Browne system with the reader's ticket.

The Kardex is a visible index used for recording periodicals. The Newark charging system uses a borrower's card, and the Browne system uses a reader's ticket. The check card is placed in the three-card routine, as the key has it.

The other codes pair the Kardex with a ticket or the Browne system with periodicals, which do not match.

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119.

A systematic method and process of studying and evaluating whether the expenditure for products, materials, or services is justified by the benefits is

Exam Year(s)

UGC NET - 2014,

Answer: B

The keyed answer is cost effective analysis: the systematic study of whether spending on products, materials or services is justified by what it achieves, by comparing costs with outcomes.

Break even analysis finds the volume at which income equals cost, system analysis studies how a system works and where it can be improved, and administrative analysis concerns the management structure. None of these is the evaluation of expenditure against benefit.

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120.

Cost recovery and profit making aspects in relation to gathering information, organization, services and usage, etc. refer to

Exam Year(s)

UGC NET - 2014,

Answer: A

Cost recovery and profit making in gathering information, organising it, providing services and usage are matters of economy evaluation: they judge a system by its costs and returns.

Coverage evaluation asks how much of the relevant literature the system includes, workforce evaluation looks at staff, and user evaluation looks at user satisfaction and needs. None of these is about costs and returns.

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