MS Word Questions and Answers

Answer: B

Correct answer: 0.5"

A column cannot be narrower than half an inch; below that Word cannot fit text into it and refuses the setting.

Answer: D

Correct answer: A possible spelling error

A red wavy underline marks a possible spelling error - a word not found in the dictionary. A blue or green wavy underline, depending on the version, marks a possible grammar or style problem. Both are suggestions rather than verdicts. Proper nouns, technical terms and names are flagged simply because they are absent from the dictionary, and right-clicking offers Add to Dictionary so that they stop being marked. Conversely a correctly spelt word used wrongly - their for there - is not flagged at all by the spelling checker, though the grammar checker may catch it. The marks never print. They can be hidden for a document from File, Options, Proofing, and a passage can be exempted entirely by setting its language to Do not check spelling or grammar - which is the usual explanation when the checker seems to be ignoring obvious errors. A hyperlink is shown by coloured underlined text, not a wavy line.

Answer: A

Correct answer: automatically moves text to the next line when necessary

Word wrap starts a new line when the text reaches the right margin, so no carriage return is needed at the end of each line. The short horizontal line marking the end of the document is the end mark, which is a different thing.

Answer: B

Correct answer: Ctrl+Y

Ctrl + Y redoes what Ctrl + Z has undone, and repeats the last action when there is nothing to redo.

Answer: B

Correct answer: all of the above

Word Count reports pages, words, characters, paragraphs and lines together, so every item listed is among them.

Answer: D

Correct answer: any of the above

Selecting means marking a stretch of text for a command to act on, and that stretch may be a word, a sentence, a paragraph or the whole document.

Answer: B

Correct answer: Format a main document

The merge process is: identify the main document, prepare the data source, insert the merge fields, preview the result and complete the merge. Formatting the main document is ordinary editing and is not one of the steps the wizard defines.

Answer: B

Correct answer: Office Vista

Office XP, Office 2007 and the year-named releases are all real. Vista was a version of Windows, not of Office, which is what makes it the odd one out.

Answer: D

Correct answer: Ctrl + F

Ctrl + F opens Find, and the mnemonic is F for find. In recent versions it opens the Navigation pane, which lists every match and lets them be stepped through. Two related shortcuts belong with it. Ctrl + H opens Find and Replace, which is the one to use for making a change throughout a document. Ctrl + G opens Go To, for jumping to a particular page, section, bookmark or comment. Find and Replace is more capable than it appears. It can match case, find whole words only, search for formatting rather than text, and - with Use wildcards enabled - search by pattern. It can also find special characters by code: ^p for a paragraph mark and ^t for a tab, which makes it the standard way to clean up pasted text. Ctrl + P opens Print, and is a common distractor because it sits next to the others in muscle memory.

Answer: C

Correct answer: Changes every occurrence in the document at once

Replace All changes every occurrence in the document in a single operation and reports how many replacements were made. Replace, by contrast, changes the current occurrence and moves to the next, allowing each to be judged individually. Replace All is best used with care, because a careless search string can do a great deal of damage - replacing art with craft will also alter party, start and heart unless Find whole words only is ticked. The result is undoable with Ctrl + Z, which undoes the entire operation as one step. The dialogue is more capable than it looks. Match case distinguishes capitals; formatting can be searched for as well as text; and special characters can be found by code - ^p for a paragraph mark, ^t for a tab - which makes it the standard way to tidy pasted text. With Use wildcards enabled it searches by pattern rather than by literal string.