MS Powerpoint Questions and Answers

Answer: B

Correct answer: Print Preview

Print Preview is a printing view, not a slide layout. It shows how the slides or handouts will appear on paper and is reached through File, then Print. The standard layouts supplied with a theme are Title Slide, Title and Content, Section Header, Two Content, Comparison, Title Only, Blank, Content with Caption and Picture with Caption. Each defines a different arrangement of placeholders. A layout is chosen when a slide is created, from the New Slide dropdown, and changed afterwards from Layout on the Home tab. Changing it rearranges the placeholders while keeping the content. Layouts are defined in the Slide Master and can be edited or new ones created there, which is how an organisation builds a house template. Reset on the Home tab restores placeholders that have been moved or resized back to their positions in the layout - the quickest way to tidy a slide that has been fiddled with.

Answer: C

Correct answer: WAV files

.wav is an audio format: it stores a digitised recording of sound that PowerPoint can attach to a slide, an animation or a transition. LOG files hold program records, DAT files are generic data, and DRV files are device drivers - none of them carry sound.

Answer: D

Correct answer: Dragging

Pressing the left button, moving the mouse and releasing it is called dragging. What the drag achieves depends on where it starts: on an object it moves the object, on a handle it resizes it, on empty slide area it sweeps out a selection rectangle. Selecting is one result of a drag, not the name of the action.

Answer: C

Correct answer: The text box and text both are deleted

A text box is a single object, and its text is its content, so deleting the object removes both. Emptying the box without deleting it requires selecting the text instead.

Answer: D

Correct answer: A box on a slide layout reserved for text or other content

A placeholder is a box defined on a slide layout, reserved to receive a title, body text, a picture, a chart or a table. It is what shows the prompt “Click to add title” on a new slide. Using placeholders rather than free-floating text boxes matters for three reasons. Their position and formatting come from the Slide Master, so slides stay consistent and can be restyled centrally. Text typed into a title placeholder appears in Outline View and in the navigation, where text-box content does not. And screen readers follow the placeholder order, so accessibility depends on them. The layout chosen for a slide determines which placeholders it has, and Reset on the Home tab restores any that have been moved or resized back to their defined positions. An empty placeholder is not printed or shown during a presentation, so one left unfilled does nothing visible - unlike an empty text box, which may leave stray formatting.

Answer: B

Correct answer: Re-apply the footer placeholder

If a footer placeholder is deleted in master view, Format → Master Layout lets you tick the footer box again and PowerPoint restores the placeholder in its original position. Re-applying the slide layout affects individual slides, and creating a new master would discard all the other formatting.

Answer: B

Correct answer: create diagrams such as processes, hierarchies and cycles from text

SmartArt converts a list of text into a formatted diagram - a process chain, an organisation chart, a cycle, a pyramid, a relationship or a matrix. It is inserted from the Insert tab. Its practical value is that the text and the graphic remain linked. Editing the text pane redraws the diagram, and adding an item reflows the whole layout automatically rather than requiring shapes to be moved by hand. A bulleted list already on a slide can be converted to SmartArt in one step from the Home tab. The layout can be changed after the content is entered, so the same points can be tried as a cycle and then as a process without retyping. It picks up the presentation’s theme colours automatically, which keeps it consistent with the rest of the deck. For anything more elaborate than the supplied layouts, a SmartArt graphic can be converted to ordinary shapes and edited freely - though the link to the text is then lost.

Answer: A

Correct answer: You can type text directly into a PowerPoint slide but typing in text box is convenient

Text cannot be typed straight onto a slide: it always goes into a placeholder or a text box, even when the box is created automatically by the layout. The other three statements are all true.

Answer: C

Correct answer: Design Template

A design template carries the fonts, colours, background and graphic effects of a presentation, so a new one built from it looks finished before any content is added.

Answer: B

Correct answer: Image resolution is reduced to make the file smaller

Compress Pictures, on the Picture Format tab, reduces the stored resolution of images to shrink the file. A target resolution is chosen - typically 220 ppi for print, 150 for on-screen use, 96 for email. It matters because photographs from a modern camera are far larger than any slide needs, and a presentation of thirty such images can run to hundreds of megabytes for no visible benefit. The dialogue offers a second and often more significant option: delete cropped areas of pictures. Cropping in PowerPoint only hides the surplus, which remains in the file and can be restored - so a heavily cropped image still carries its full original. Removing those areas can shrink a file dramatically, at the cost of the crop becoming permanent. Compression can be applied to one image or to all of them, and the loss of quality is not undoable once the file is saved. Keeping the originals elsewhere is the sensible precaution.