MS Powerpoint Questions and Answers

Answer: B

Correct answer: Re-apply the footer placeholder

If a footer placeholder is deleted in master view, Format → Master Layout lets you tick the footer box again and PowerPoint restores the placeholder in its original position. Re-applying the slide layout affects individual slides, and creating a new master would discard all the other formatting.

Answer: B

Correct answer: create diagrams such as processes, hierarchies and cycles from text

SmartArt converts a list of text into a formatted diagram - a process chain, an organisation chart, a cycle, a pyramid, a relationship or a matrix. It is inserted from the Insert tab. Its practical value is that the text and the graphic remain linked. Editing the text pane redraws the diagram, and adding an item reflows the whole layout automatically rather than requiring shapes to be moved by hand. A bulleted list already on a slide can be converted to SmartArt in one step from the Home tab. The layout can be changed after the content is entered, so the same points can be tried as a cycle and then as a process without retyping. It picks up the presentation’s theme colours automatically, which keeps it consistent with the rest of the deck. For anything more elaborate than the supplied layouts, a SmartArt graphic can be converted to ordinary shapes and edited freely - though the link to the text is then lost.

Answer: A

Correct answer: You can type text directly into a PowerPoint slide but typing in text box is convenient

Text cannot be typed straight onto a slide: it always goes into a placeholder or a text box, even when the box is created automatically by the layout. The other three statements are all true.

Answer: C

Correct answer: Design Template

A design template carries the fonts, colours, background and graphic effects of a presentation, so a new one built from it looks finished before any content is added.

Answer: B

Correct answer: Image resolution is reduced to make the file smaller

Compress Pictures, on the Picture Format tab, reduces the stored resolution of images to shrink the file. A target resolution is chosen - typically 220 ppi for print, 150 for on-screen use, 96 for email. It matters because photographs from a modern camera are far larger than any slide needs, and a presentation of thirty such images can run to hundreds of megabytes for no visible benefit. The dialogue offers a second and often more significant option: delete cropped areas of pictures. Cropping in PowerPoint only hides the surplus, which remains in the file and can be restored - so a heavily cropped image still carries its full original. Removing those areas can shrink a file dramatically, at the cost of the crop becoming permanent. Compression can be applied to one image or to all of them, and the loss of quality is not undoable once the file is saved. Keeping the originals elsewhere is the sensible precaution.

Answer: C

Correct answer: Notes

The left panel of the PowerPoint window offers the Outline and Slides tabs. Speaker notes appear in the pane below the slide, not as a tab beside it.

Answer: B

Correct answer: slide transition

The effect that plays as one slide gives way to the next - a fade, a wipe, a dissolve - is the slide transition. Animation, custom animation and preset animation all describe movement of objects within a slide, not the change between slides.

Answer: D

Correct answer: Format, Replace Fonts

Format → Replace Fonts asks which font to replace and what to replace it with, then makes the substitution everywhere in the presentation at once - slides, masters and all. Neither the Edit nor the Tools menu has such a command.

Answer: D

Correct answer: both a & b

F5 starts the show from the first slide, and Slide Show > View Show does the same from the menu. Rehearse Timings runs the show but for the purpose of recording how long each slide is displayed.

Answer: D

Correct answer: Slide sorter view

In Slide Sorter view the whole presentation is visible as thumbnails, so you can click exactly where the new slide belongs before inserting it and see immediately how it sits among its neighbours. The other views show a single slide at a time, which makes placement harder to judge; “special view” does not exist.