MS Powerpoint Questions and Answers

Answer: B

Correct answer: A few short lines, with the detail spoken rather than written

A slide should carry a few short lines. The detail belongs in what the speaker says and in the handout, not on the screen. The reason is cognitive rather than aesthetic. An audience cannot read and listen at the same time: presented with a dense slide, they read it - faster than the speaker can talk - and then stop attending. A slide crowded with text therefore competes with the presenter rather than supporting them. Various rules of thumb encode this, such as the 6×6 guideline of at most six bullets of six words, or the 1-6-6 variant. None is a law, but all point the same way. The practical consequences are that font size should not be reduced to fit more in - if it does not fit at a readable size, it belongs elsewhere - and that a slide is better carrying one idea than several. Speaker notes exist precisely so the detail need not be on the slide.

Answer: D

Correct answer: Edit, Select All

Edit → Select All (Ctrl + A) selects every object on the current slide at once, so one press of Delete removes them all. Alt + A is not a PowerPoint shortcut, and Shift + Enter inserts a line break.

Answer: B

Correct answer: Right clicking the current slide

During a slide show the toolbars are hidden. Right-clicking anywhere on the slide raises the show’s shortcut menu, with Next, Previous, Go to Slide, Pointer Options, Screen and End Show. The formatting toolbar is not on screen during a show, so there is no button to click.

Answer: A

Correct answer: You can type text directly into a PowerPoint slide but typing in text box is convenient

Text cannot be typed straight onto a slide: it always goes into a placeholder or a text box, even when the box is created automatically by the layout. The other three statements are all true.

Answer: C

Correct answer: Pack and Go

The Pack and Go wizard bundles the presentation with its linked files and the fonts it uses - optionally with the PowerPoint Viewer - and splits the package across disks if needed, so it can be carried to another machine and run there. Save As copies the presentation file alone and leaves its links behind.

Answer: B

Correct answer: Templates

A design that fixes the colour scheme, fonts, background and placeholder positions for a whole presentation is a template (a design template, saved with a .pot extension in the classic versions). Placeholders are the individual boxes on a slide; “design plates” and “blueprints” are not PowerPoint terms.

Answer: C

Correct answer: Select the slide in slide sorter view, right click and choose preset animations from the shortcut menu

In Slide Sorter view, right-clicking a slide raises a shortcut menu that includes Preset Animation, so an effect can be applied to the selected slides without opening any dialog. There is no Format → Animation command, and PowerPoint certainly does have animation.

Answer: B

Correct answer: Clicking the insert new slide button on the standard toolbar, then double click the organization chart auto layout

Adding a slide and choosing the organization chart auto layout gives a slide with a chart placeholder; double-clicking it starts the chart editor with a starter chart in place. The MS Organization Chart button is not on either toolbar by default, and the Edit menu has no object-insertion command.

Answer: C

Correct answer: Slide master

Anything placed on the slide master - a logo, a rule, a background graphic - is inherited by every slide that uses that master, in the same position, automatically. The handout and notes masters affect only printed handouts and notes pages, so a logo added there never appears on screen.

Answer: B

Correct answer: For each new slide, select a layout from the Slide Layout task pane

Layout is decided slide by slide: as each new slide is added, the Slide Layout task pane offers the ready-made arrangements of title, text, content and chart placeholders, and clicking one applies it. The Slide Design pane sets the overall look rather than the arrangement, and the masters govern the elements common to every slide, not the layout of an individual one.