MS Word Questions and Answers

Answer: C

Correct answer: Page Setup dialog box

Vertical alignment - whether text sits at the top of the page, in the centre, or is justified down its height - is a property of the page, and is set on the Layout tab of Page Setup. The paragraph dialog controls horizontal alignment instead.

Answer: C

Correct answer: Layout

Page margins are set from the Layout tab, called Page Layout in some versions, alongside orientation, paper size, columns, breaks, line numbers and hyphenation. Word offers presets - Normal, Narrow, Moderate and Wide - and a Custom Margins option that opens the Page Setup dialogue for exact values. That dialogue also holds the gutter, extra space added at the binding edge, and Mirror margins, which makes facing pages symmetrical for double-sided printing. Margins can also be dragged directly on the Ruler, where the grey areas at each end represent them - though the dialogue is more precise. Like orientation, margins are a section property, so different margins in different parts of a document require section breaks. Knowing which tab holds which tool is worth a little effort: Home holds fonts and paragraphs, Insert holds objects, and Review holds spelling, comments and track changes.

Answer: D

Correct answer: move through a document by its headings and search results

The Navigation pane, opened from the View tab or with Ctrl + F, shows a document’s structure as a list of headings and lets any of them be clicked to jump there. It also lists search results and page thumbnails on separate tabs. Its most useful feature is that headings can be dragged to reorder the document: moving a heading takes all the text beneath it, which is far quicker and safer than cutting and pasting a long section. Headings can also be promoted, demoted or deleted with their contents from the same pane. Like the table of contents and Outline view, it depends entirely on Heading styles. A document formatted by hand, with headings merely made large and bold, shows nothing in the pane - which is one of the strongest practical arguments for using styles. The search tab highlights every match at once and lists them in context, rather than stepping through them one at a time.

Answer: A

Correct answer: a small customisable bar of frequently used commands

The Quick Access Toolbar is a small bar, by default above the ribbon, holding commands regardless of which tab is active. It starts with Save, Undo and Redo, and any command can be added by right-clicking it and choosing Add to Quick Access Toolbar. Its value is that it is always visible, so a command used constantly need not be hunted for. It can be moved below the ribbon, and its contents can be saved and transferred between machines. The distractors name other parts of the interface. The row of tabs is the ribbon. The bar at the bottom is the status bar, which shows page and word counts and can itself be customised by right-clicking it. The floating menu that appears on selection is the Mini Toolbar, offering the commonest formatting commands where the pointer already is. Pressing Alt displays access keys for the ribbon and the toolbar, allowing any command to be reached from the keyboard.

Answer: B

Correct answer: all of the above

Word Count reports pages, words, characters, paragraphs and lines together, so every item listed is among them.

Answer: D

Correct answer: Cut and Paste

Moving means the text leaves its old place, and that is what cut does. Copy leaves the original where it was, so copy and paste duplicates rather than moves.

Answer: B

Correct answer: Divides the window so two parts of the same document can be seen at once

Split divides the window into two panes, each of which can be scrolled independently through the same document. It is used to consult one part while editing another - checking a table on page 2 while writing about it on page 20. The split is removed by clicking Remove Split or by double-clicking the dividing bar. Neighbouring commands on the View tab do related things. New Window opens a second window on the same document, which allows different views - Outline in one and Print Layout in the other. View Side by Side places two different documents next to each other, with Synchronous Scrolling moving both together, which is how two versions are compared by eye. The second option describes no Word command at all; the third is Split Table on the Table Layout tab; and the fourth is the Columns setting on the Layout tab.

Answer: D

Correct answer: font

A font, or typeface, is the design that gives every character its shape. Size is measured separately in points, and paragraph formatting governs arrangement rather than letterform.

Answer: A

Correct answer: Prevents a page break between the paragraph and the one that follows

Keep with next prevents a page break falling between a paragraph and the one after it, so the two always appear on the same page. Its classic use is on a heading: without it, a heading can be left stranded at the foot of a page with its text beginning overleaf. The built-in Heading styles have it applied already, which is one more reason to use styles rather than manual formatting. It sits on the Line and Page Breaks tab of the Paragraph dialogue, alongside three related controls. Keep lines together prevents a single paragraph from splitting across pages. Widow/Orphan control, on by default, stops a single line of a paragraph being stranded at the top or bottom of a page. Page break before forces the paragraph to start a new page - the correct way to begin each chapter, rather than pressing Enter repeatedly. All four solve layout problems that reappear as soon as text above is edited.

Answer: D

Correct answer: Press F7

F7 runs the spelling and grammar check, in Word as in Excel and Access. Shift + F7 opens the thesaurus.