Library Management Questions and Answers

Answer: D

The key gives the order of implementation of the TQM factors as the standardisation of the work process, the quality management procedures, improvement in internal organisation management and the development of human resource management. The code is ii, iv, iii, i.

The work process must be standardised first, and quality procedures then rest on it. The other codes begin with a later item or repeat an item, as the first code does.

Answer: B

The key gives the process of stock rectification and verification suggested by Ranganathan as deciding the quota, checking with the charged tray, shelf rectification and shelf checking, the code iv, i, ii, iii.

The quota of the work has to be fixed before the checking begins. The other codes begin with shelf checking or shelf rectification, which come after. Ranganathan's method of stock verification is planned: the quota of books to be checked in a day is fixed, books are checked against the charged tray, the shelf is rectified and the shelf is then checked, which is the key order.

Answer: A

The correct matching is Maurice B. Line with Academic Library Management (iii), David Baker with Resource Management in Academic Libraries (i), Peter Brophy with The Academic Library (iv) and K.D. Metcalf with Planning Academic and Research Library Buildings (ii). The code is iii, i, iv, ii.

The other codes mix the authors and the titles.

Answer: A

The correct matching is the estimation of future expenditure from the previous year with comparison (ii), a fixed amount per student and per teacher with per capita (iii), the share of the university budget for the library with proportional (iv) and the activities to be accomplished by the library with programme (i). The code is ii, iii, iv, i.

The other codes assign at least one method of library budgeting to the wrong description.

Answer: C

Both statements are true, which is the third code. Performance based budgeting requires that the objectives and goals of the agency should be clear, with performance measures and targets in place.

The Reason says that success depends on a clear sense of mission and objectives which the funding agencies want to reach. That is also true. The codes that call either statement false are rejected.

Answer: A

The middle level of management is responsible for executing the policies of a library. Top management frames policy and sets objectives, middle management turns them into programmes and directs the sections (heads of acquisition, cataloguing or reference, for example), and the operational level carries out the daily routine work.

Top level is wrong because it formulates rather than executes policy. Operational level and lower level are wrong because they perform tasks laid down by the middle managers instead of translating policy into plans.

Answer: B

Strategic Planning is the keyed answer: a skilful method of providing the means, mechanism and structural elements to streamline the work of an organisation. It sets long-range goals and arranges the structure and resources to reach them.

Role analysis studies the duties of a single position, work culture is the shared attitude of staff toward work, and autonomous planning refers to planning done independently by units; none of these supplies the overall mechanism and structure the stem describes.

Answer: C

Money allotted for buying furniture and equipment is a Non-recurring grant. It is a one-time capital expense that is not repeated every year, unlike salaries, books and periodicals.

A recurring grant covers regular yearly costs such as staff pay and journal subscriptions, an annual grant is a general yearly allocation, and endowments are funds donated, with the income used for stated purposes; furniture and equipment fits none of these three better than the non-recurring head.

Answer: B

The keyed answer is the second option, (ii), (iii) and (iv): comfortability, simplicity and continuity. In planning a library building, rooms and arrangements should be comfortable for readers and staff, plans should be kept simple, and continuity should allow the layout to carry on and grow without breaks.

The principle of uniformity, in (i), is not among those listed for library building planning in the key, so every option containing (i), namely A, C and D, is wrong.

Answer: A

The correct pairing is a-iv, b-iii, c-i, d-ii, the first option. Douglas McGregor proposed Theory X and Theory Y; Abraham Maslow described self-actualisation needs at the top of his hierarchy; F.W. Taylor founded the scientific management school; Max Weber developed the theory of authority structure (bureaucracy).

Options B, C and D each mismatch at least one thinker, such as giving Taylor the authority structure theory or giving Maslow Theory X and Theory Y.