MS Word Questions and Answers

Answer: A

Correct answer: Delete the selected item permanently without placing the item in the Recycle Bin

Delete alone moves an item to the Recycle Bin, from which it can be restored. Adding Shift bypasses the bin, so the item cannot be recovered.

Answer: A

Correct answer: Print Preview

Background colours and page effects are screen features: Word does not print them by default, so Print Preview, which shows what will be printed, does not show them either. The three screen views all do.

Answer: A

Correct answer: record insertions, deletions and formatting changes made to a document

Track Changes records every edit - insertions, deletions and formatting changes - marking them in the document with the name of the person who made them, so that each can later be accepted or rejected. It is switched on with Ctrl + Shift + E. It is the standard mechanism for collaborative review. Reviewers work on the same file, and the author sees exactly what each proposed, rather than having to compare versions by eye. The Display for Review setting controls what is shown: Simple Markup gives a clean view with change bars in the margin, All Markup shows every edit in full, and No Markup previews the document as it would read if all changes were accepted - a view that hides the changes without removing them, which has caused more than one document to be sent out with tracked edits still inside. Comments are a separate feature: they annotate without altering the text. The fourth option describes Restrict Editing.

Answer: B

Correct answer: Foot Note

A footnote carries an explanation or a reference for a particular point in the text, marked by a number at that point and printed at the foot of the page. Headers and footers repeat regardless of the text.

Answer: D

Correct answer: Ctrl + Shift + P

Ctrl + Shift + P moves the focus to the font size box on the toolbar, and Ctrl + Shift + F to the font name box. Ctrl + P opens the print dialog instead.

Answer: B

Correct answer: Align Justify

J for Justify, which straightens both margins by adjusting the spaces between words.

Answer: D

Correct answer: the number of spelling errors

Word Count reports pages, words, characters with and without spaces, paragraphs and lines. It does not report spelling errors - that is the job of the spelling checker, which is a separate tool on the same Review tab. The running word count appears in the status bar at the bottom of the window, and the full dialogue is opened by clicking it or from the Review tab. A detail worth knowing: selecting text before opening it counts only the selection, which is how a single section is measured. The dialogue also has a checkbox for Include textboxes, footnotes and endnotes, which is off by default - so a document with substantial footnotes will report a lower count than expected until it is ticked. The two character counts differ by exactly the number of spaces, and publishers and examinations use one or the other, so it is worth checking which is meant.

Answer: A

Correct answer: Menu bar

The menu bar sits under the title bar and holds the named menus - File, Edit, View - each grouping commands by category. The toolbar holds buttons rather than categories, and the status bar sits at the foot of the window.

Answer: D

Correct answer: Ctrl + C

Ctrl + C copies the selection to the clipboard, leaving the original in place. The clipboard trio belongs together: Ctrl + X cuts, removing the selection and placing it on the clipboard; Ctrl + C copies; and Ctrl + V pastes. The letters were chosen for their position on the keyboard rather than for any mnemonic value, which is why they must simply be learned. Office keeps a clipboard history of up to 24 items, opened from the small arrow at the corner of the Clipboard group, so an earlier copy can be retrieved. Paste Special, Ctrl + Alt + V, is the one worth knowing beyond the basics: it offers to paste unformatted text, which strips the formatting of the source and is the standard remedy for text pasted from a web page. Ctrl + Z undoes, and is a different operation altogether.

Answer: C

Correct answer: Word Wrap

Word wrap moves text to the next line automatically when it reaches the right margin, which is why a carriage return is needed only at the end of a paragraph.