MS Word Questions and Answers

Answer: A

Correct answer: Insert the symbol or type the text in a Word document first. Then, select the text or symbol and go to the AutoCorrect dialog box.

The AutoCorrect dialog can only capture formatted text or a symbol from a selection, so the item has to exist in a document before it can be turned into an entry. There is no limit of one line.

Answer: C

Correct answer: It indicates whether Extended Selection mode is turned on or off

EXT lights up when extended selection is active - the mode entered with F8, in which movement extends the selection instead of moving the cursor. Esc turns it off.

Answer: B

Correct answer: No Outline

In Word's drawing tools a shape has a fill and an outline, so removing its border is done by setting Shape Outline to No Outline. No Line is the corresponding wording in some older versions and in Excel, but Word's shape tools use Outline.

Answer: A

Correct answer: Prevents a page break between the paragraph and the one that follows

Keep with next prevents a page break falling between a paragraph and the one after it, so the two always appear on the same page. Its classic use is on a heading: without it, a heading can be left stranded at the foot of a page with its text beginning overleaf. The built-in Heading styles have it applied already, which is one more reason to use styles rather than manual formatting. It sits on the Line and Page Breaks tab of the Paragraph dialogue, alongside three related controls. Keep lines together prevents a single paragraph from splitting across pages. Widow/Orphan control, on by default, stops a single line of a paragraph being stranded at the top or bottom of a page. Page break before forces the paragraph to start a new page - the correct way to begin each chapter, rather than pressing Enter repeatedly. All four solve layout problems that reappear as soon as text above is edited.

Answer: D

Correct answer: None of the above

The end of the document is reached with Ctrl + End, which is not among the options. End goes to the end of the line and Page Down scrolls one screen.

Answer: A

Correct answer: Data source

In a mail merge the list of names and addresses is the data source, and the letter is the main document. The two are combined to produce one copy per record.

Answer: C

Correct answer: Both of above

Alt + Down arrow moves the insertion point to the next column, and clicking in the column does the same thing with the mouse.

Answer: A

Correct answer: Ctrl + K

Ctrl + K opens the Insert Hyperlink dialogue, which can link to a web page, another file, a place in the same document, or an email address. The display text and the target are separate, so a link can read see the annual report while pointing at a URL. The option worth knowing is Place in This Document, which links to a heading or a bookmark elsewhere in the file - the mechanism behind a clickable table of contents. Word converts a typed address into a link automatically through AutoFormat, which can be switched off if unwanted. Following a link needs Ctrl + click by default, so that clicking alone can position the cursor for editing. The distractors are all real shortcuts: Ctrl + L aligns left, Ctrl + H opens Find and Replace, and Ctrl + J justifies.

Answer: D

Correct answer: It places faint text or an image behind the content of every page

A watermark is faint text or an image placed behind the body text, repeating on every page. It is applied from the Design tab, and Word supplies presets such as CONFIDENTIAL, DRAFT and URGENT, with custom text or a picture also possible. Its purpose is to mark the status of a document without interfering with reading it - and to make an unauthorised photocopy identifiable. Technically it lives in the header layer, which is why it repeats automatically and why it can only be edited by opening the header area. That also means a document divided into sections can carry a different watermark in each, or none. It is a visual mark, not a security feature: the second option describes Encrypt with Password, and Restrict Editing is a further protection. Anyone who can open a watermarked file can remove the watermark. The third option describes Page Borders, on the same tab.

Answer: B

Correct answer: Embed True Type Fonts

If the other machine does not have the fonts used, it substitutes others and the layout changes. Embed TrueType Fonts stores the fonts inside the document file so it appears the same everywhere.