MS Word Questions and Answers

Answer: A

Correct answer: Save tab on Options dialog box

AutoRecover is switched on and its interval set in Tools > Options, on the Save tab. The Save As dialog is for saving one file and holds no such setting.

Answer: A

Correct answer: Paste Special

Paste Special offers the clipboard contents in several forms, one of which is unformatted text - the words alone, taking on the formatting of their new surroundings. An ordinary paste brings the original formatting with it.

Answer: B

Correct answer: formatting marks such as spaces, tabs and paragraph marks

Ctrl + Shift + 8 toggles the display of formatting marks - the non-printing characters that show where spaces, tabs, paragraph marks, line breaks, page breaks and section breaks fall. The same toggle is the ¶ button on the Home tab. It is the most useful diagnostic tool in Word. Layout problems that look mysterious usually become obvious once the marks are visible: extra spaces used instead of a tab, blank paragraphs used instead of a page break, a line break where a paragraph mark was intended, or a section break causing headers to change. The marks are worth recognising individually. A dot is a space, an arrow a tab, ¶ a paragraph mark, a bent arrow a line break, and a dotted line labelled Page Break or Section Break the corresponding break. They never print, whatever the setting, so the display can be left on while working.

Answer: C

Correct answer: Use the vertical and horizontal scroll bars

Scrolling changes what is shown without moving the insertion point, so typing would still occur where the cursor was left. Using the keyboard or the page buttons moves the cursor as well.

Answer: D

Correct answer: All of above

All three reach the same dialog: the Format menu, double-clicking the column area of the ruler, and the accelerator Alt + O + C.

Answer: A

Correct answer: Items marked with symbols, where order does not matter

A bulleted list marks each item with a symbol - a dot, dash, square or custom character - and is used where the items have no inherent order. A numbered list is the counterpart for items that do have an order: steps in a procedure, ranked results, clauses to be referred to by number. Choosing between them is a matter of meaning rather than appearance. Word renumbers a numbered list automatically when an item is inserted or deleted, which is the practical reason for using the feature rather than typing numbers by hand. Tab demotes an item to a sub-level and Shift + Tab promotes it, with the bullet or numbering style changing at each level. A multilevel list gives numbering such as 1.1 and 1.2, and can be tied to Heading styles so that section numbers appear throughout a report and update themselves. AutoFormat starts a list automatically when a line begins with an asterisk or the numeral 1 followed by a full stop.

Answer: A

Correct answer: Open Find and Replace Dialog box with activating Replace Tab

Ctrl + H opens the Find and Replace dialog with the Replace tab active. Inserting a hyperlink is Ctrl + K.

Answer: C

Correct answer: Save and Close document

Ctrl + W closes the document, prompting to save it first if there are unsaved changes. It closes the document rather than the application, which is Alt + F4.

Answer: C

Correct answer: Change Case makes conversion permanent but All Caps on Font can always be reverted

Change Case rewrites the characters themselves, so the original capitalisation is lost. All Caps is a formatting attribute: the stored text is unchanged and removing the attribute restores it.

Answer: A

Correct answer: Paragraph formatting (Line Space and Paragraph Space)

Ctrl + Q removes the paragraph formatting from the selected paragraphs, returning line and paragraph spacing, indentation and alignment to the settings of the underlying style.