MS Word Questions and Answers

Answer: C

Correct answer: Both of above

Alt + Down arrow moves the insertion point to the next column, and clicking in the column does the same thing with the mouse.

Answer: A

Correct answer: Ctrl + K

Ctrl + K opens the Insert Hyperlink dialogue, which can link to a web page, another file, a place in the same document, or an email address. The display text and the target are separate, so a link can read see the annual report while pointing at a URL. The option worth knowing is Place in This Document, which links to a heading or a bookmark elsewhere in the file - the mechanism behind a clickable table of contents. Word converts a typed address into a link automatically through AutoFormat, which can be switched off if unwanted. Following a link needs Ctrl + click by default, so that clicking alone can position the cursor for editing. The distractors are all real shortcuts: Ctrl + L aligns left, Ctrl + H opens Find and Replace, and Ctrl + J justifies.

Answer: D

Correct answer: It places faint text or an image behind the content of every page

A watermark is faint text or an image placed behind the body text, repeating on every page. It is applied from the Design tab, and Word supplies presets such as CONFIDENTIAL, DRAFT and URGENT, with custom text or a picture also possible. Its purpose is to mark the status of a document without interfering with reading it - and to make an unauthorised photocopy identifiable. Technically it lives in the header layer, which is why it repeats automatically and why it can only be edited by opening the header area. That also means a document divided into sections can carry a different watermark in each, or none. It is a visual mark, not a security feature: the second option describes Encrypt with Password, and Restrict Editing is a further protection. Anyone who can open a watermarked file can remove the watermark. The third option describes Page Borders, on the same tab.

Answer: B

Correct answer: Embed True Type Fonts

If the other machine does not have the fonts used, it substitutes others and the layout changes. Embed TrueType Fonts stores the fonts inside the document file so it appears the same everywhere.

Answer: A

Correct answer: Delete the selected item permanently without placing the item in the Recycle Bin

Delete alone moves an item to the Recycle Bin, from which it can be restored. Adding Shift bypasses the bin, so the item cannot be recovered.

Answer: A

Correct answer: Print Preview

Background colours and page effects are screen features: Word does not print them by default, so Print Preview, which shows what will be printed, does not show them either. The three screen views all do.

Answer: A

Correct answer: record insertions, deletions and formatting changes made to a document

Track Changes records every edit - insertions, deletions and formatting changes - marking them in the document with the name of the person who made them, so that each can later be accepted or rejected. It is switched on with Ctrl + Shift + E. It is the standard mechanism for collaborative review. Reviewers work on the same file, and the author sees exactly what each proposed, rather than having to compare versions by eye. The Display for Review setting controls what is shown: Simple Markup gives a clean view with change bars in the margin, All Markup shows every edit in full, and No Markup previews the document as it would read if all changes were accepted - a view that hides the changes without removing them, which has caused more than one document to be sent out with tracked edits still inside. Comments are a separate feature: they annotate without altering the text. The fourth option describes Restrict Editing.

Answer: B

Correct answer: Foot Note

A footnote carries an explanation or a reference for a particular point in the text, marked by a number at that point and printed at the foot of the page. Headers and footers repeat regardless of the text.

Answer: D

Correct answer: Ctrl + Shift + P

Ctrl + Shift + P moves the focus to the font size box on the toolbar, and Ctrl + Shift + F to the font name box. Ctrl + P opens the print dialog instead.

Answer: B

Correct answer: Align Justify

J for Justify, which straightens both margins by adjusting the spaces between words.