MS Word Questions and Answers

Answer: D

Correct answer: Center Indent

The ruler carries a tab stop selector, a first line indent, a hanging indent and a right indent. There is no centre indent: centring is an alignment, applied to the whole paragraph, not an indent marker.

Answer: C

Correct answer: Fill Style

The colour, gradient or pattern that fills the inside of a closed shape is its fill, set through the fill style options. The outline is a separate property.

Answer: B

Correct answer: Formatting tool bar

Word displays the Standard and Formatting toolbars by default. The Drawing and Forms toolbars have to be switched on.

Answer: C

Correct answer: place text anywhere on the page independently of the main text flow

A text box is a container that can be positioned anywhere on the page and moved freely, holding text that is independent of the main body flow. It is inserted from the Insert tab. It is used for pull quotes, captions, sidebars and callouts - anything that must sit in a fixed place rather than move with the surrounding text. Its text wrapping setting decides how body text behaves around it: In Line with Text treats it as a character, while Square, Tight and Behind Text let the body flow around or under it. Anchoring is worth understanding too, since a text box is attached to a paragraph and moves if that paragraph moves. Text boxes can be linked so that overflow from one continues in another, which is how newsletter layouts are built. The second option describes Borders and Shading, which is simpler where no repositioning is needed.

Answer: A

Correct answer: Insert the symbol or type the text in a Word document first. Then, select the text or symbol and go to the AutoCorrect dialog box.

The AutoCorrect dialog can only capture formatted text or a symbol from a selection, so the item has to exist in a document before it can be turned into an entry. There is no limit of one line.

Answer: C

Correct answer: It indicates whether Extended Selection mode is turned on or off

EXT lights up when extended selection is active - the mode entered with F8, in which movement extends the selection instead of moving the cursor. Esc turns it off.

Answer: B

Correct answer: No Outline

In Word's drawing tools a shape has a fill and an outline, so removing its border is done by setting Shape Outline to No Outline. No Line is the corresponding wording in some older versions and in Excel, but Word's shape tools use Outline.

Answer: A

Correct answer: Prevents a page break between the paragraph and the one that follows

Keep with next prevents a page break falling between a paragraph and the one after it, so the two always appear on the same page. Its classic use is on a heading: without it, a heading can be left stranded at the foot of a page with its text beginning overleaf. The built-in Heading styles have it applied already, which is one more reason to use styles rather than manual formatting. It sits on the Line and Page Breaks tab of the Paragraph dialogue, alongside three related controls. Keep lines together prevents a single paragraph from splitting across pages. Widow/Orphan control, on by default, stops a single line of a paragraph being stranded at the top or bottom of a page. Page break before forces the paragraph to start a new page - the correct way to begin each chapter, rather than pressing Enter repeatedly. All four solve layout problems that reappear as soon as text above is edited.

Answer: D

Correct answer: None of the above

The end of the document is reached with Ctrl + End, which is not among the options. End goes to the end of the line and Page Down scrolls one screen.

Answer: A

Correct answer: Data source

In a mail merge the list of names and addresses is the data source, and the letter is the main document. The two are combined to produce one copy per record.