MS Powerpoint Questions and Answers

Answer: A

Correct answer: Datasheet

Double-clicking a chart placeholder starts Microsoft Graph, which opens a small spreadsheet grid called the datasheet. The numbers and labels typed there are what the chart plots, and closing the datasheet leaves the finished chart on the slide. Microsoft Graph is the program; Excel is a separate application.

Answer: D

Correct answer: B and c

An embedded organization chart is opened for editing either by double-clicking it, or by right-clicking it and choosing Organization Chart Object → Edit. Both start the chart’s own editor in place. There is no plain “edit object” command that does this on its own.

Answer: D

Correct answer: Underlining

The Formatting toolbar holds the character and paragraph controls - font, size, bold, italic, underline, alignment, bullets and shadow. Font colour sits on the Drawing toolbar in the classic versions, Format Painter is on the Standard toolbar, and a hard drive is formatted by the operating system, not by PowerPoint.

Answer: B

Correct answer: Dragging

Pressing the left button and moving the mouse is dragging. What it does depends on what is under the pointer: it moves an object, extends a selection, or draws a shape.

Answer: D

Correct answer: It shows notes, a timer and the next slide on the speaker’s screen only

Presenter View uses two displays: the audience sees the slide alone, while the speaker sees the current slide, the next slide, the speaker notes, a timer and a clock. It also provides controls that are invisible to the audience - a pen and laser pointer, a way to black the screen, and a grid of all slides for jumping to any of them out of order, which is what makes it possible to answer a question by going straight to the relevant slide. It requires a second display, and PowerPoint enables it automatically when one is detected; it can be toggled from the Slide Show tab. On a single screen it can still be rehearsed by pressing Alt + F5. The feature that most changes how a talk is delivered is the preview of the next slide, since it removes the need to remember what is coming and lets the speaker lead into it naturally.

Answer: B

Correct answer: Select the image

Nothing can be deleted until PowerPoint knows what to delete, so the object must first be selected - one click, after which the sizing handles appear and Delete removes it. Double-clicking opens the object for editing instead, and resizing or moving it changes the object without preparing it for deletion.

Answer: C

Correct answer: Audience handouts

Handouts are the printed form of a presentation given to the audience - several slide thumbnails to a page. An outline prints the text alone and speaker notes are for the presenter, so neither is the copy handed out.

Answer: B

Correct answer: Custom slide show

Slide Show → Custom Shows builds a named subset of the existing slides in whatever order you choose, and several such shows can be stored in the same file - useful when one deck must serve different audiences. Nothing is duplicated: the custom show only points at slides already in the presentation.

Answer: B

Correct answer: Slide sorter view

Slide Sorter view shows every slide as a thumbnail and puts the transition controls on its own toolbar, so you can select all the slides, apply one transition, and see the transition icon appear beneath each thumbnail. The other views show only one slide at a time.

Answer: A

Correct answer: view, slide sorter

View → Slide Sorter reduces every slide to a thumbnail and tiles them, so the whole presentation is visible at once. View → Slide shows a single slide, View → Master shows the master, and Slide Show projects them one at a time.