MS Powerpoint Questions and Answers

Answer: A

Correct answer: 4

The Slide Layout pane's Text Layouts section holds four: title only, title and text, title and two-column text, and the blank title slide.

Answer: B

Correct answer: Open the diagram gallery from the drawing toolbar and choose a diagram type

The Drawing toolbar carries an Insert Diagram or Organization Chart button that opens the Diagram Gallery - organisation chart, cycle, radial, pyramid, Venn and target. Choosing one drops a ready-made, editable diagram onto the slide. Drawing it from AutoShapes works but is slow, and the Chart command produces a data chart instead.

Answer: C

Correct answer: Add clip art images to a slide or slides

The Microsoft Clip Gallery is the catalogue of ready-made images installed with Office; you search it by keyword and insert the pictures you want onto one slide or several. WordArt, the spelling checker and the New Slide command are separate features with their own dialogs.

Answer: C

Correct answer: Slide Design does not provide sample content but Auto Content Wizard provides

Both produce a formatted presentation, but the AutoContent Wizard also supplies suggested slides and text for the kind of presentation chosen, which the designer then replaces. Slide Design changes appearance only.

Answer: B

Correct answer: Clicking the object command on the insert menu

Insert → Object lists the object types the machine can embed, including MS Organization Chart; choosing it drops the chart into the slide and opens it for editing. The Edit menu holds cut, copy and paste rather than object insertion, and the New Slide button only adds a slide.

Answer: B

Correct answer: A few short lines, with the detail spoken rather than written

A slide should carry a few short lines. The detail belongs in what the speaker says and in the handout, not on the screen. The reason is cognitive rather than aesthetic. An audience cannot read and listen at the same time: presented with a dense slide, they read it - faster than the speaker can talk - and then stop attending. A slide crowded with text therefore competes with the presenter rather than supporting them. Various rules of thumb encode this, such as the 6×6 guideline of at most six bullets of six words, or the 1-6-6 variant. None is a law, but all point the same way. The practical consequences are that font size should not be reduced to fit more in - if it does not fit at a readable size, it belongs elsewhere - and that a slide is better carrying one idea than several. Speaker notes exist precisely so the detail need not be on the slide.

Answer: D

Correct answer: Edit, Select All

Edit → Select All (Ctrl + A) selects every object on the current slide at once, so one press of Delete removes them all. Alt + A is not a PowerPoint shortcut, and Shift + Enter inserts a line break.

Answer: B

Correct answer: Right clicking the current slide

During a slide show the toolbars are hidden. Right-clicking anywhere on the slide raises the show’s shortcut menu, with Next, Previous, Go to Slide, Pointer Options, Screen and End Show. The formatting toolbar is not on screen during a show, so there is no button to click.

Answer: A

Correct answer: You can type text directly into a PowerPoint slide but typing in text box is convenient

Text cannot be typed straight onto a slide: it always goes into a placeholder or a text box, even when the box is created automatically by the layout. The other three statements are all true.

Answer: C

Correct answer: Pack and Go

The Pack and Go wizard bundles the presentation with its linked files and the fonts it uses - optionally with the PowerPoint Viewer - and splits the package across disks if needed, so it can be carried to another machine and run there. Save As copies the presentation file alone and leaves its links behind.