MS Word Questions and Answers

Answer: D

Correct answer: Decrease the view percentage

The view percentage magnifies: at 200 per cent everything is twice as large, at 50 per cent half as large. To make the text on screen smaller, and so fit more of the page, the percentage must be reduced.

Answer: B

Correct answer: Spelling and Grammar

Before a document goes to anyone else it should be checked for errors, which is what the Spelling and Grammar command does. Find, Replace and the thesaurus are editing aids rather than checks.

Answer: B

Correct answer: Different page layout, orientation or headers in different parts of a document

A section break divides a document into parts that can each have their own page setup - different margins, orientation, paper size, column layout, headers, footers and page numbering. A page break merely starts a new page and changes nothing else. The classic use is a report in which one page carrying a wide table must be landscape while the rest is portrait: that requires a section break before and after it. There are four kinds. Next Page starts the new section on a new page; Continuous starts it on the same page, which is how a two-column block is placed inside a one-column document; Even Page and Odd Page start it on the next page of that parity, as chapters in a printed book do. The detail that causes most trouble is that a new section begins linked to the previous one for headers and footers. Link to Previous must be switched off before they can differ.

Answer: A

Correct answer: 3

A drop cap occupies 3 lines by default, which is the usual depth for an initial capital at the start of a chapter.

Answer: A

Correct answer: 10

A drop cap may be set to occupy up to 10 lines, though three is the default and more than a few is rarely readable.

Answer: B

Correct answer: Double click the right border of column

Double-clicking the right border of a column heading fits the column to its widest entry, since that border is the one being moved. The left border belongs to the column before it.

Answer: D

Correct answer: Word fields

A mail merge needs three things: the main document, a data source, and the merge fields that mark where the data goes. Word fields are additional codes such as IF and ASK that can refine a merge but are not required for one.

Answer: B

Correct answer: Left Indent

Ctrl + M increases the left indent of the paragraph by one tab stop, and Ctrl + Shift + M decreases it again.

Answer: D

Correct answer: To allow page headers and footers to appear on document when it is printed

A header or footer is a page feature: what is placed there repeats on every page and is printed with it. That is what distinguishes it from ordinary text typed at the top of the first page.

Answer: C

Correct answer: add a note to the document without changing its text

A comment attaches a note to a selected piece of text, displayed in the margin with the reviewer’s name and the date. It annotates without altering the document, which is exactly what distinguishes it from Track Changes. The two are complementary and are used together. Track Changes proposes an edit to the text; a comment raises a question or explains a suggestion. A reviewer might delete a sentence with Track Changes on and add a comment saying why. Comments can be replied to, forming a thread, and marked as Resolved when dealt with - which greys them out without removing them, so the discussion remains visible. Deleting removes them entirely. The shortcut to insert one is Ctrl + Alt + M, and comments are managed from the Review tab. Both comments and tracked changes remain in the file until removed, and the Document Inspector exists to find them before a document is sent out.