MS Word Questions and Answers

Answer: D

Correct answer: MP3

The Clip Art browser handles pictures, video and sound clips of the types it catalogues - AVI, BMP and WAV among them. MP3 files are not in that catalogue.

Answer: A

Correct answer: Moves the cursor one paragraph down

With the up and down arrows, Ctrl changes the unit from one line to one paragraph, just as it changes character to word with the left and right arrows.

Answer: A

Correct answer: only how large the document appears on screen

Zoom changes only the magnification on screen. It alters nothing in the document itself - not the font size, not the margins, and not the printed output. That is worth being clear about, because it is the source of a common misunderstanding: a document viewed at 200 per cent is not printed twice the size. To change the printed size, the Scale to paper size option in the print settings is used, or the font and margins are altered. The control sits at the right of the status bar as a slider, and the Zoom dialogue on the View tab offers presets including Page Width, Text Width, Whole Page and Many Pages, the last of which is useful for checking the overall layout of a long document. Ctrl with the mouse wheel zooms in and out directly, which is the quickest method. Each document remembers its own zoom setting when saved.

Answer: C

Correct answer: Shift + Enter

Shift + Enter starts a new line within the same paragraph, so the paragraph's spacing and numbering are not repeated. Ctrl + Enter inserts a page break and Enter alone starts a new paragraph.

Answer: C

Correct answer: Landscape

Word offers exactly two orientations: Portrait, taller than it is wide, and Landscape, wider than it is tall. Portrait is the default. Landscape is chosen for wide tables, charts and timelines that would not otherwise fit across the page. The practical point worth knowing is how to mix the two. Orientation is a section property, so a single landscape page inside a portrait document requires a section break before and after it - a Next Page break in each case - after which the orientation of that section alone can be changed. Simply selecting the page and changing orientation does not work without them. Orientation is set from the Layout tab, alongside margins, paper size and columns. It also affects headers and footers, which reflow to the new width, and can require the page numbering to be checked afterwards.

Answer: C

Correct answer: Formatting

Formatting is changing how a document looks - fonts, spacing, alignment, margins. Editing changes what it says and proofing checks it for errors.

Answer: B

Correct answer: 200

The Scale box stretches or compresses characters horizontally, from 1 to 200 per cent. It is a distortion of the letterforms rather than a change of size, which is why it is capped.

Answer: C

Correct answer: Close

Close shuts the current document while leaving Word running; Exit shuts Word itself.

Answer: A

Correct answer: Moves the cursor end of the line

End goes to the end of the current line; Ctrl + End goes to the end of the document.

Answer: A

Correct answer: Ctrl + B

Ctrl + B applies bold, and the mnemonic is straightforward: B for bold. The three basic character-formatting shortcuts belong together: Ctrl + B for bold, Ctrl + I for italic and Ctrl + U for underline. Each is a toggle, so pressing it again removes the formatting. The distractors are all real shortcuts doing something else. Ctrl + D opens the Font dialogue box, which offers the same formatting with far more options. Ctrl + O opens an existing document, and Ctrl + G opens Go To. Two related shortcuts are worth knowing alongside these: Ctrl + Shift + C and Ctrl + Shift + V copy and paste formatting rather than content, which is the keyboard equivalent of the Format Painter. And Ctrl + Spacebar strips character formatting back to the default.