MS Word Questions and Answers

Answer: D

Correct answer: increase the font size of the selected text

Ctrl + Shift + > increases the font size of the selection, stepping through the sizes in the font-size list. Its counterpart, Ctrl + Shift + <, decreases it. The arrows point the way the size moves, which makes the pair easy to remember. A related pair, Ctrl + ] and Ctrl + [, changes the size by exactly one point at a time, which is finer control for adjusting a heading. Both are useful when a document must be made to fit a fixed number of pages. The other formatting shortcuts belong with them: Ctrl + B, Ctrl + I and Ctrl + U for bold, italic and underline; Ctrl + Shift + A for all capitals; Ctrl + Shift + K for small capitals; and Ctrl + Spacebar to strip character formatting entirely. Note that none of these alters the underlying text, so it remains searchable however it is formatted.

Answer: B

Correct answer: Moves the cursor one screen up

Page Up scrolls by one screenful - as much as the window shows - which is not the same as a page of the document. Ctrl + Page Up moves by a document page.

Answer: A

Correct answer: 1 and 1

A table must have at least one cell, which means at least one row and one column.

Answer: D

Correct answer: Ctrl + F12

Ctrl + F12 opens the Open dialog; F12 alone opens Save As, and Shift + F12 saves.

Answer: D

Correct answer: Press F7

F7 runs the spelling and grammar check, in Word as in Excel and Access. Shift + F7 opens the thesaurus.

Answer: A

Correct answer: Moves the cursor one word right

Adding Ctrl to a left or right arrow changes the unit of movement from one character to one word, so Ctrl + Right jumps to the start of the next word.

Answer: D

Correct answer: Form letters, envelops, mailing labels and catalogue

Word's mail merge offers four kinds of main document: form letters, envelopes, mailing labels and catalogues, the last being the directory type that lists many records on one page.

Answer: B

Correct answer: It activates the rectangular selection

F8 extends the selection by lines; adding Ctrl + Shift switches to column, or rectangular, selection, in which a block of text is selected without regard to line boundaries.

Answer: C

Correct answer: 63

Word allows up to 63 columns in a document section - a limit rarely approached, but the one the program enforces.

Answer: C

Correct answer: Ctrl + Enter

Ctrl + Enter inserts a page break, forcing the text that follows onto a new page. It is worth distinguishing from the other break shortcuts. Shift + Enter inserts a line break, which starts a new line within the same paragraph - so paragraph spacing and list numbering are not applied. Ctrl + Shift + Enter inserts a column break in a multi-column layout. Using a page break rather than repeated Enter presses is the important habit: pressing Enter until the text moves over produces blank paragraphs that shift as soon as anything above is edited, whereas a page break holds. Section breaks, inserted from the Layout tab rather than by shortcut, are different again: they allow page orientation, margins, columns and headers to change part way through a document. All of these become visible when formatting marks are shown with Ctrl + Shift + 8.