MS Word Questions and Answers

Answer: D

Correct answer: To set margins, indents and tab stops

The Ruler shows the width of the text area and provides direct control over margins, indents and tab stops. It is displayed from the View tab. Four markers appear on the horizontal ruler and each does something different. The upper triangle sets the first-line indent; the lower triangle sets the hanging indent, which affects every line except the first; the small rectangle beneath moves both together as the left indent; and the triangle at the right sets the right indent. Tab stops are set by clicking on the ruler, and the box at its left end cycles through the types - left, centre, right, decimal and bar. The decimal tab is the one to use for columns of figures, since it aligns the decimal points however many digits precede them. The grey areas at each end represent the page margins, which can be dragged directly.

Answer: D

Correct answer: Line Style

The weight of a line is chosen from the Line Style settings, where thickness is one of the properties along with dash pattern and cap. The other three names are not commands in Word.

Answer: D

Correct answer: Case sensitive

Passwords are case sensitive: an upper-case letter is a different character from the lower-case one, which is part of what makes a mixed-case password harder to guess.

Answer: C

Correct answer: a single last line of a paragraph appearing alone at the top of a page

A widow is the last line of a paragraph stranded alone at the top of the following page. Its counterpart, an orphan, is the first line of a paragraph left alone at the bottom of a page. Both are considered typographic faults because a lone line looks disconnected from the rest of its paragraph. The usual mnemonic is that a widow is left behind at the top and an orphan is left behind at the bottom - though the two names are so often swapped that it is worth checking which a source means. Word prevents both by default: Widow/Orphan control is switched on in the Paragraph dialogue under Line and Page Breaks, and it pushes an extra line over so that at least two appear together. The same panel holds related controls: Keep with next holds a heading on the same page as the text it introduces, Keep lines together prevents a paragraph splitting at all, and Page break before forces a new page.

Answer: C

Correct answer: set the mailing list parameters

The Mail Merge Helper has three steps: create the main document, create or open the data source, and merge the two. There is no separate step for setting mailing list parameters - any filtering or sorting is done within the data source step.

Answer: B

Correct answer: Visual Basic

Word macros are written in Visual Basic for Applications, which is also the macro language of Excel, Access and PowerPoint.

Answer: A

Correct answer: F9 keys

F9 updates the selected field, and a formula in a table is a field, so pressing F9 recalculates it. Alt + F9 shows or hides field codes instead.

Answer: A

Correct answer: Fiber-optic cables

Fibre carries light rather than current, so it neither picks up electromagnetic interference nor radiates any. Every copper cable in the list is susceptible, however well shielded.

Answer: D

Correct answer: Starts the spelling and grammar check

F7 starts the spelling and grammar check, working through the document from the cursor onwards and offering suggestions for each error found. Its companion is Shift + F7, which opens the Thesaurus for the selected word - the two are worth learning together. The other function keys have their own uses in Word: F1 opens help, F4 repeats the last action, F5 opens Go To, F12 opens Save As, and Shift + F5 returns to the last place edited, which works even after reopening the file. The spelling check is language-aware, so text marked as being in a different language is checked against that language’s dictionary - and text marked Do not check spelling or grammar is skipped entirely, which explains errors the checker appears to ignore. Words can be added to a custom dictionary so that names and technical terms stop being flagged.

Answer: B

Correct answer: a spelling correction

The Insert tab adds objects to a document: tables, pictures, shapes, charts, SmartArt, headers, footers, page numbers, text boxes, symbols, equations, hyperlinks and cross-references. A spelling correction is not an object and is not inserted. Spelling is handled from the Review tab, or by right-clicking a word marked with a wavy red underline. Knowing which tab holds which tool is worth a little effort, since examinations test it directly. Home holds the clipboard, fonts, paragraphs and styles. Insert holds objects. Design holds themes and page backgrounds. Layout holds margins, orientation, columns and breaks. References holds the table of contents, footnotes, citations and the index. Mailings holds mail merge. Review holds spelling, thesaurus, comments and track changes. View holds the document views, the ruler and the Navigation pane.