MS Powerpoint Questions and Answers

Answer: C

Correct answer: On the insert menu, point the picture and click new photo album

Insert → Picture → New Photo Album takes a whole folder of images at once, puts them on slides at the number per slide you choose, and can add frames and captions - the entire show is built in one dialog. Inserting the pictures one file at a time, or laying them out by hand, does the same work far more slowly.

Answer: A

Correct answer: Outline view

Outline view strips the deck down to its text - titles at the left margin, bullet levels indented beneath - so ideas can be typed straight in, promoted, demoted and re-ordered without any concern for design. Getting the argument down first, and formatting later, is exactly what it is for.

Answer: A

Correct answer: click the play button

The Play button at the foot of the Custom Animation pane runs the effects on the current slide without starting the show, so a motion path can be checked as it is being adjusted.

Answer: A

Correct answer: Speaker notes not shown to the audience during the presentation

The Notes pane, beneath the slide in Normal view, holds the speaker’s own notes. They are not shown on screen during a presentation, so they can carry reminders, figures, sources and the wording of a point without cluttering the slide. They are visible to the speaker in Presenter View, which puts the notes, a timer and the next slide on the speaker’s screen while the audience sees only the slide itself - the arrangement that makes notes genuinely useful. They can also be printed. The Notes Pages print layout gives one slide per page with its notes beneath, which is the usual form for a speaker’s script or for a detailed handout. The Notes Master controls how that page is laid out. The second option describes Comments, a separate feature for review, which are attached to a slide and can be replied to and resolved.

Answer: A

Correct answer: Slide Sorter

Slide Sorter displays every slide as a small thumbnail in a grid, which makes it the view for working on the presentation as a whole rather than on one slide. Slides can be reordered by dragging, deleted, duplicated, hidden and grouped into sections from here, and transition timings are shown beneath each thumbnail - so it is also where the flow and pacing of a deck are judged. The other views serve different purposes. Normal is the editing view, with the slide in the main pane and a thumbnail strip beside it. Reading View plays the presentation in a window rather than full screen. Notes Page shows a slide with its speaker notes below, laid out as it would print. Two further views sit on the View tab: Outline View, which shows the text of every slide as an indented outline and is the fastest way to draft content, and the Slide Master, which governs the design of the whole deck.

Answer: C

Correct answer: Second level

An organization chart is read downwards from the person at the top. The president occupies the first level, so the vice presidents who report to the president sit on the second, with managers on the third and supervisors on the fourth.

Answer: A

Correct answer: Esc key

Pressing Esc ends the slide show and returns to the editing view, so it is the one key listed that does not move you forward. The spacebar, the Enter key and a click of the mouse all advance to the next slide or next animation.

Answer: C

Correct answer: double click the applications control menu icon

Double-clicking the control menu icon at the top left of the application window closes the application, as Alt + F4 does. The document close button and the minimize button leave PowerPoint running.

Answer: B

Correct answer: Slide transitions

A transition applied while the slide master is displayed is inherited by every slide built on that master, so the transition is one presentation element the slide master can set. Comments belong to individual slides and are never formatted by a master, and the font and colour of speaker notes are governed by the notes master, so “all of above” overstates the case.

Answer: A

Correct answer: Slides

In the Print dialog the Slides option accepts a range typed by hand, and non-adjacent slides are entered as a comma-separated list - here 5,12. Current slide prints only the slide on screen, and a custom show would have to have been defined beforehand.