MS Word Questions and Answers

Answer: C

The spelling check key in MS Word is F7.

Pressing F7 starts the Spelling and Grammar check (the Editor pane in newer versions) from the cursor position. Shift + F7 opens the Thesaurus.

F5 opens the Go To tab of the Find and Replace dialog, F12 opens Save As, and F8 turns on extend selection mode. None of these checks spelling.

Answer: C

Microsoft Word is an example of application software.

Application software performs a specific task for the user, here creating and editing documents. Spreadsheets, browsers and media players are other examples.

An operating system, such as Windows or Linux, manages the hardware and runs other programs; it is the main kind of system software, which also includes utilities and device drivers. A processing device, such as the CPU, is hardware, not software at all.

Answer: D

The print preview shortcut in MS Word is Ctrl + F2.

In Microsoft Word, Ctrl + F2 opens the print preview, showing how the document will look on paper before it is printed (in recent versions it opens the Print screen with the preview beside it).

Shift + F2, Ctrl + F7 and Ctrl + F5 are other function-key combinations and do not open print preview.

Answer: A

The answer is Both (A) and (R) are true, and (R) is the correct explanation of (A).

Mail merge combines one main document with a data source, such as an address list, to produce many personalised copies. It can produce envelopes and sheets of address labels.

Mail merge is used for labels precisely because part of the content stays the same on every label, such as the return address, while the destination address changes from one label to the next and is filled in from the data source. That is why the Reason explains the Assertion.

Answer: C

Documents are created primarily with Microsoft Word.

Word is the word processor of Microsoft Office, used to type, format and print letters, reports and other documents.

Excel is a spreadsheet for calculations and tables of numbers, PowerPoint builds slide presentations, and Access is a database management system for storing and querying records.

Answer: D

The default extension is .docx.

Since Word 2007, documents are saved by default in the Office Open XML format, a compressed package of XML files with the extension .docx. Word 2016 and later keep that default.

.doc was the older binary format used up to Word 2003, which newer versions still open and can save as an option. .rtf is Rich Text Format and .txt is plain text; both are export options, not the default.

Answer: A

Font size, style and alignment are on the Home tab.

The Home tab of the Word ribbon holds the everyday formatting tools: the Font group (font, size, bold, italic, colour), the Paragraph group (alignment, line spacing, bullets) and the Styles group, along with the clipboard commands.

The Insert tab adds tables, pictures and headers, the Review tab holds spelling, comments and Track Changes, and the View tab changes how the document is displayed.

Answer: B

The feature is Auto Correct.

AutoCorrect fixes common typing and spelling mistakes the moment you type them, replacing, for example, 'teh' with 'the', using a built-in list that the user can extend. It also capitalises the first letter of sentences.

Spell Check and Grammar Check only flag errors (with coloured underlines) or check the document on request; they do not change words as you type. Find & Replace swaps text only when the user runs it.

Answer: C

The command is winword.

Microsoft Word's program file is WINWORD.EXE, so typing winword in the Run box (Windows key + R) starts Word. Excel and PowerPoint start in the same way with excel and powerpnt.

'run word', 'wintext' and 'runtext' are not the names of any Office program, so Windows would report that it cannot find them.

Answer: A

The key's answer is 8×10.

In Word, Insert, Table shows a grid from which a table is chosen by dragging. The grid is 10 squares wide and 8 high, so the largest table it inserts is 8 rows by 10 columns, written rows first as 8×10.

10×8 reverses rows and columns, and 10×10 and 8×8 do not match the grid. (Larger tables can be made with the Insert Table dialog, which is a separate command.)