MS Word Questions and Answers

Answer: C

Correct answer: View buttons

The small buttons at the left end of the horizontal scroll bar switch between Normal, Web Layout, Print Layout, Outline and Draft views.

Answer: C

Correct answer: Margin that is added to the binding side of page when printing

The gutter is the extra space allowed for the binding, so that text is not swallowed in the fold. On single-sided printing it is added on the left; with mirror margins it alternates between left and right, which is why it is defined by the binding rather than by a side.

Answer: D

Correct answer: red X

The status icon shows a red cross when errors have been found and a check mark when the document is clean. Red for a fault follows the same convention as the wavy red underline in the text.

Answer: C

Correct answer: Table of Contents

A Table of Contents is generated from the Heading styles applied in the document, listing each heading with the page it falls on. It is inserted from the References tab. The dependence on styles is the crucial point: Word finds headings by looking for Heading 1, Heading 2 and so on. Text merely made large and bold is invisible to it, which is why a table of contents that comes out empty almost always means styles were never applied. It is a field, so it does not update itself as the document changes. Pressing F9, or choosing Update Table, refreshes it, with the option of updating page numbers alone or the whole table. The distractors are the neighbouring References tools. An Index is an alphabetical list of marked terms with their pages, built at the end of a document. A Bibliography lists cited sources. A Cross-reference points to a numbered item elsewhere and updates when that item moves.

Answer: C

Correct answer: On the top of vertical scroll bar

The split bar is the small handle just above the vertical scroll bar; dragging it down divides the window into two panes showing different parts of the same document.

Answer: B

Correct answer: a named set of formatting applied to text with one click

A style is a named collection of formatting instructions - font, size, colour, spacing, indentation, borders - that can be applied in one action. Word supplies Normal, Heading 1, Heading 2, Title, Quote and others, and custom styles can be defined. Its value lies in centralised control. Changing the definition of Heading 1 updates every heading using it, however long the document; formatting each heading by hand gives no such link. Styles also carry structure, not just appearance. Applying Heading styles is what allows an automatic table of contents, the Navigation pane, Outline view and collapsible sections to work at all - none of them can detect a heading that has merely been made large and bold. They also make documents accessible, since screen readers use heading levels to navigate. A theme is the related feature that sets fonts and colours document-wide, and a template stores styles for reuse in new documents.

Answer: D

Correct answer: increase the font size of the selected text

Ctrl + Shift + > increases the font size of the selection, stepping through the sizes in the font-size list. Its counterpart, Ctrl + Shift + <, decreases it. The arrows point the way the size moves, which makes the pair easy to remember. A related pair, Ctrl + ] and Ctrl + [, changes the size by exactly one point at a time, which is finer control for adjusting a heading. Both are useful when a document must be made to fit a fixed number of pages. The other formatting shortcuts belong with them: Ctrl + B, Ctrl + I and Ctrl + U for bold, italic and underline; Ctrl + Shift + A for all capitals; Ctrl + Shift + K for small capitals; and Ctrl + Spacebar to strip character formatting entirely. Note that none of these alters the underlying text, so it remains searchable however it is formatted.

Answer: B

Correct answer: Moves the cursor one screen up

Page Up scrolls by one screenful - as much as the window shows - which is not the same as a page of the document. Ctrl + Page Up moves by a document page.

Answer: A

Correct answer: 1 and 1

A table must have at least one cell, which means at least one row and one column.

Answer: D

Correct answer: Ctrl + F12

Ctrl + F12 opens the Open dialog; F12 alone opens Save As, and Shift + F12 saves.