MS Word Questions and Answers

Answer: C

The spelling check key in MS Word is F7.

Pressing F7 starts the Spelling and Grammar check (the Editor pane in newer versions) from the cursor position. Shift + F7 opens the Thesaurus.

F5 opens the Go To tab of the Find and Replace dialog, F12 opens Save As, and F8 turns on extend selection mode. None of these checks spelling.

Answer: C

Microsoft Word is an example of application software.

Application software performs a specific task for the user, here creating and editing documents. Spreadsheets, browsers and media players are other examples.

An operating system, such as Windows or Linux, manages the hardware and runs other programs; it is the main kind of system software, which also includes utilities and device drivers. A processing device, such as the CPU, is hardware, not software at all.

Answer: D

The print preview shortcut in MS Word is Ctrl + F2.

In Microsoft Word, Ctrl + F2 opens the print preview, showing how the document will look on paper before it is printed (in recent versions it opens the Print screen with the preview beside it).

Shift + F2, Ctrl + F7 and Ctrl + F5 are other function-key combinations and do not open print preview.

Answer: A

The answer is Both (A) and (R) are true, and (R) is the correct explanation of (A).

Mail merge combines one main document with a data source, such as an address list, to produce many personalised copies. It can produce envelopes and sheets of address labels.

Mail merge is used for labels precisely because part of the content stays the same on every label, such as the return address, while the destination address changes from one label to the next and is filled in from the data source. That is why the Reason explains the Assertion.

Answer: C

Correct answer: characters not available on the keyboard, such as © or °

The Symbol command on the Insert tab provides characters absent from the keyboard: currency signs, accented letters, mathematical operators, arrows, Greek letters and dingbats. The dialogue shows the character’s Unicode value, and any character can be typed directly by entering that code and pressing Alt + X - typing 00A9 followed by Alt + X produces ©. The same dialogue allows a shortcut key to be assigned to a symbol used often. Some symbols are inserted automatically by AutoCorrect: typing (c) gives ©, (r) gives ® and (tm) gives ™. For mathematics the Equation tool, Alt + =, is the better choice, since it lays out fractions, integrals and matrices properly rather than assembling them from individual characters. The symbol available depends on the font: Wingdings and Symbol contain characters that ordinary text fonts do not, so a document using them may not display correctly elsewhere.

Answer: A

Correct answer: Small programs created in MS-Word to automate repetitive tasks

A macro is a recorded or written sequence of commands stored with the document or template and replayed on demand. Its usefulness - and its danger, since a macro virus is exactly this - comes from its running automatically.

Answer: C

Correct answer: find and remove hidden data such as comments and personal information

The Document Inspector examines a file for content that is present but not visible - comments, tracked changes, document properties and author names, hidden text, headers and footers, embedded objects, and custom XML data - and offers to remove what is found. Its purpose is to prevent an accidental disclosure. A document sent out with tracked changes hidden by the No Markup view still contains every edit, and the metadata records who wrote it and how long they spent. Both have caused real embarrassment. It is reached through File, then Info, then Check for Issues. Two related checks sit beside it: the Accessibility Checker, which finds missing image descriptions and poor heading structure, and the Compatibility Checker, which reports features that will not survive being opened in an older version. Removal is not undoable, so the usual practice is to inspect a copy rather than the working file.

Answer: D

Correct answer: move through a document by its headings and search results

The Navigation pane, opened from the View tab or with Ctrl + F, shows a document’s structure as a list of headings and lets any of them be clicked to jump there. It also lists search results and page thumbnails on separate tabs. Its most useful feature is that headings can be dragged to reorder the document: moving a heading takes all the text beneath it, which is far quicker and safer than cutting and pasting a long section. Headings can also be promoted, demoted or deleted with their contents from the same pane. Like the table of contents and Outline view, it depends entirely on Heading styles. A document formatted by hand, with headings merely made large and bold, shows nothing in the pane - which is one of the strongest practical arguments for using styles. The search tab highlights every match at once and lists them in context, rather than stepping through them one at a time.

Answer: D

Correct answer: All of above

A template carries everything a new document should start with: its text and graphics, its styles and page setup, its AutoText entries, its macros and its customised toolbars and shortcuts.

Answer: D

Correct answer: Moves the cursor beginning of the line

Home goes to the start of the current line; Ctrl + Home goes to the start of the document. That pairing - the key alone for the line, with Ctrl for the whole document - also holds for End.