MS Office Questions and Answers

Q: To make a copy of the current document to disk?

To make a copy of the current document on disk, use the 'Save as' command.Save As writes the open document to a new file, with a new name, location or format, while the original file on disk stays as it was. That gives a second copy of the document.The plain Save command only updates the existing file under its current name, so no copy is made. Word-processing programs such as MS Word have no standard 'Duplicate' or 'Create copy' command for this purpose.

Q: A feature of MS Office that saves the document automatically after certain interval is called _____.

The feature is Auto Save.Microsoft Office can save a document automatically every few minutes, so that work is not lost if the program or computer fails. The automatic saving of documents stored in the cloud is called AutoSave, and the related AutoRecover setting stores a recovery copy at a chosen interval.Save and Save As are manual commands that the user must choose each time; Save As also lets the user pick a new name or location. A backup is a separate copy of a file, not a feature that saves the open document at intervals.

Q: AutoCorrect was originally designed to replace _________ words as you type.

Correct answer: misspelledAutoCorrect was built to catch common typing errors - teh for the - and replace them as soon as the word is finished. It was later extended to expand abbreviations and insert symbols, but its original purpose was spelling.

Q: How can you break the current column and start a new column immediately?

Correct answer: Press Ctrl + Shift + EnterCtrl + Shift + Enter inserts a column break, ending the current column and moving the text to the top of the next. Ctrl + Enter inserts a page break, which is the same idea one level up.

Q: “Ctrl + Right Arrow” is used to

Correct answer: Moves the cursor one word rightAdding Ctrl to a left or right arrow changes the unit of movement from one character to one word, so Ctrl + Right jumps to the start of the next word.

Q: You can detect spelling and grammar errors by

Correct answer: Press F7F7 runs the spelling and grammar check, in Word as in Excel and Access. Shift + F7 opens the thesaurus.

Q: Which of the following commands should you always use before submitting a document to others?

Correct answer: Spelling and GrammarBefore a document goes to anyone else it should be checked for errors, which is what the Spelling and Grammar command does. Find, Replace and the thesaurus are editing aids rather than checks.

Q: We can remove / hide border of a shape by selecting

Correct answer: No OutlineIn Word's drawing tools a shape has a fill and an outline, so removing its border is done by setting Shape Outline to No Outline. No Line is the corresponding wording in some older versions and in Excel, but Word's shape tools use Outline.

Q: Which one is used as a watermark in a word document

Correct answer: Both A and BA watermark may be text - DRAFT, CONFIDENTIAL - or a picture such as a logo, printed faintly behind the body text in either case.

Q: “Ctrl + PageDown” is used to

Correct answer: Moves the cursor one Page DownPage Down alone scrolls by one screenful, which depends on the window size; adding Ctrl moves to the next page of the document, which does not.

To make a copy of the current document to disk?

A.Use the 'Save' Command.
B.Use the 'Save as' Command.
C.Use the 'Duplicate' Command.
D.Use the 'Create copy' Command.

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Answer: B

To make a copy of the current document on disk, use the 'Save as' command.

Save As writes the open document to a new file, with a new name, location or format, while the original file on disk stays as it was. That gives a second copy of the document.

The plain Save command only updates the existing file under its current name, so no copy is made. Word-processing programs such as MS Word have no standard 'Duplicate' or 'Create copy' command for this purpose.

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A feature of MS Office that saves the document automatically after certain interval is called _____.

A.Save
B.Save As
C.Auto Save
D.Backup

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Answer: C

The feature is Auto Save.

Microsoft Office can save a document automatically every few minutes, so that work is not lost if the program or computer fails. The automatic saving of documents stored in the cloud is called AutoSave, and the related AutoRecover setting stores a recovery copy at a chosen interval.

Save and Save As are manual commands that the user must choose each time; Save As also lets the user pick a new name or location. A backup is a separate copy of a file, not a feature that saves the open document at intervals.

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AutoCorrect was originally designed to replace _________ words as you type.

A.short, repetitive
B.grammatically incorrect
C.misspelled
D.none of the above

Answer: C

Correct answer: misspelled

AutoCorrect was built to catch common typing errors - teh for the - and replace them as soon as the word is finished. It was later extended to expand abbreviations and insert symbols, but its original purpose was spelling.

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How can you break the current column and start a new column immediately?

A.Press Ctrl + Shift + Enter
B.Press Alt + Enter
C.Press Ctrl + Enter
D.Press Alt + Shift + Enter

Answer: A

Correct answer: Press Ctrl + Shift + Enter

Ctrl + Shift + Enter inserts a column break, ending the current column and moving the text to the top of the next. Ctrl + Enter inserts a page break, which is the same idea one level up.

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“Ctrl + Right Arrow” is used to

A.Moves the cursor one word right
B.Moves the cursor end of the line
C.Moves the cursor end of the document
D.Moves the cursor one Paragraph down

Answer: A

Correct answer: Moves the cursor one word right

Adding Ctrl to a left or right arrow changes the unit of movement from one character to one word, so Ctrl + Right jumps to the start of the next word.

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You can detect spelling and grammar errors by

A.Press Shift + F7
B.Press Ctrl + F7
C.Press Alt+ F7
D.Press F7

Answer: D

Correct answer: Press F7

F7 runs the spelling and grammar check, in Word as in Excel and Access. Shift + F7 opens the thesaurus.

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Which of the following commands should you always use before submitting a document to others?

A.find command
B.Replace command
C.Spelling and Grammar
D.Thesaurus

Answer: C

Correct answer: Spelling and Grammar

Before a document goes to anyone else it should be checked for errors, which is what the Spelling and Grammar command does. Find, Replace and the thesaurus are editing aids rather than checks.

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We can remove / hide border of a shape by selecting

A.No Line
B.No Outline
C.White Line
D.No Border

Answer: B

Correct answer: No Outline

In Word's drawing tools a shape has a fill and an outline, so removing its border is done by setting Shape Outline to No Outline. No Line is the corresponding wording in some older versions and in Excel, but Word's shape tools use Outline.