MS Word Questions and Answers

Answer: B

Correct answer: 1.08 lines

Since Word 2007 the default line spacing in a new blank document has been 1.08 lines, with 8 points of space added after each paragraph. Both were introduced to make text easier to read on screen than the tighter single spacing of earlier versions. This catches out anyone expecting exact single spacing, and it is the reason a document created in Word looks slightly looser than one converted from an older file. Line spacing is set from the Paragraph group on the Home tab, and the options include Single, 1.5, Double, At least, Exactly and Multiple. Exactly fixes the spacing in points and will clip anything taller, which is why it is used with care. Ctrl + 1, Ctrl + 5 and Ctrl + 2 apply single, 1.5 and double spacing directly. Space before and after a paragraph is a separate setting from line spacing within it, and the two are often confused.

Answer: D

Correct answer: Ctrl + P

Ctrl + P opens Print, and in recent versions it shows the print settings alongside a preview of the page, so the older separate Print Preview command is no longer needed. The distractors are the other file-level shortcuts, and they are best learned together: Ctrl + N creates a new document, Ctrl + O opens an existing one, Ctrl + S saves, Ctrl + W closes the document, and F12 opens Save As. The print settings offer more than most users notice. Pages can be given as a range or as a list such as 1,3,5-8; Print on Both Sides handles duplex printing, manually if the printer cannot do it itself; Collated decides whether multiple copies come out in sets or grouped by page; and the scaling option prints several pages to a sheet. Printing a selection rather than the whole document is chosen from the same panel.

Answer: C

Correct answer: Insert

A symbol is something added to the document, so the command is on the Insert menu, alongside picture, object and page break.

Answer: A

Correct answer: 8 and 72

The Font Size box lists sizes from 8 to 72 points. Larger and smaller sizes can be typed into the box, but those are the values the list offers.

Answer: A

Correct answer: a small customisable bar of frequently used commands

The Quick Access Toolbar is a small bar, by default above the ribbon, holding commands regardless of which tab is active. It starts with Save, Undo and Redo, and any command can be added by right-clicking it and choosing Add to Quick Access Toolbar. Its value is that it is always visible, so a command used constantly need not be hunted for. It can be moved below the ribbon, and its contents can be saved and transferred between machines. The distractors name other parts of the interface. The row of tabs is the ribbon. The bar at the bottom is the status bar, which shows page and word counts and can itself be customised by right-clicking it. The floating menu that appears on selection is the Mini Toolbar, offering the commonest formatting commands where the pointer already is. Pressing Alt displays access keys for the ribbon and the toolbar, allowing any command to be reached from the keyboard.

Answer: C

Correct answer: Gutter

In a multi-column layout the space between the columns is the gutter. A margin is the space between the text and the edge of the page, which is a different measurement.

Answer: C

Correct answer: F7

F7 runs the spelling and grammar check, in Word as in Excel and Access.

Answer: B

Correct answer: File manager

An office suite normally contains a word processor, a spreadsheet, a presentation program, a database and often an image editor. A file manager is part of the operating system rather than of the suite.

Answer: D

Correct answer: Cut and Paste

Moving means the text leaves its old place, and that is what cut does. Copy leaves the original where it was, so copy and paste duplicates rather than moves.

Answer: A

Correct answer: Moves the cursor to the end of Document

Ctrl + End jumps to the very end of the document, as End alone goes to the end of the line.