MS Word Questions and Answers

Answer: D

Correct answer: Auto Correct

AutoCorrect replaces a misspelling as soon as the word is completed, so the error never survives in the document. The spelling checker finds errors after the fact; AutoText inserts stored blocks of text.

Answer: C

Correct answer: Options from Tools menu

Text boundaries are a display setting, so they are switched on and off in Tools > Options, on the View tab. Customize changes toolbars and menus rather than what is displayed in the document.

Answer: D

Correct answer: It applies the Normal style to the selected paragraph

Ctrl + Shift + N applies the Normal style, stripping paragraph-level formatting back to the document default. It is the fastest way to undo a tangle of manual formatting. Its companion is Ctrl + Spacebar, which removes character formatting - bold, italic, colour, size - while leaving the paragraph style intact. Between them the two clear almost any formatting problem. The heading shortcuts belong with them: Ctrl + Alt + 1, 2 and 3 apply Heading 1, 2 and 3, which is much faster than choosing from the Styles gallery and matters because those styles drive the table of contents and the Navigation pane. Ctrl + N, without Shift, creates a new document - which is the second option and the usual confusion. Note that Normal here is a paragraph style, distinct from the Normal.dotm template that supplies the defaults for every new document.

Answer: B

Correct answer: All of above

All three are word processors: WordPerfect and MS Word are the two best known, and Easy Word is a lightweight processor of the same kind.

Answer: A

Correct answer: at the top margin of every page

A header occupies the top margin and repeats on every page; a footer does the same at the bottom. They typically carry the document title, chapter name, page number, date or author. Word allows the repetition to be varied. Different first page suppresses the header on a title page; different odd and even pages gives facing pages distinct headers, as printed books do. Dividing a document into sections allows entirely different headers in different parts - but each new section starts out linked to the previous one, and Link to Previous must be turned off before the header can differ. That single detail accounts for most of the confusion users have with headers. Page numbers inserted in a header are fields, updating automatically as pages are added. The header area is opened by double-clicking in the top margin and closed by double-clicking in the body.

Answer: C

Correct answer: Cancel

Cancel abandons the wizard and leaves the document untouched, which is what the question asks for. Finish would complete the wizard and create the resume; Back and Next only move between panels.

Answer: A

Correct answer: show the differences between two versions of a document

Compare, on the Review tab, takes two versions of a document and produces a third showing every difference as a tracked change, so an original and a revised copy can be reconciled even when Track Changes was never switched on. It is often called a legal blackline for that reason, and it is the standard way to find out what someone actually altered in a returned file. The result opens with the two source documents shown alongside the comparison and a list of revisions, and the changes can then be accepted or rejected in the usual way. Its companion is Combine, on the same menu, which merges the tracked changes of several reviewers into one document while keeping each reviewer’s marks distinct - the tool for consolidating comments from a group. Neither alters the source files. The distinction between the two - Compare for versions, Combine for reviewers - is the point most often examined.

Answer: B

Correct answer: 1.08 lines

Since Word 2007 the default line spacing in a new blank document has been 1.08 lines, with 8 points of space added after each paragraph. Both were introduced to make text easier to read on screen than the tighter single spacing of earlier versions. This catches out anyone expecting exact single spacing, and it is the reason a document created in Word looks slightly looser than one converted from an older file. Line spacing is set from the Paragraph group on the Home tab, and the options include Single, 1.5, Double, At least, Exactly and Multiple. Exactly fixes the spacing in points and will clip anything taller, which is why it is used with care. Ctrl + 1, Ctrl + 5 and Ctrl + 2 apply single, 1.5 and double spacing directly. Space before and after a paragraph is a separate setting from line spacing within it, and the two are often confused.

Answer: D

Correct answer: Ctrl + P

Ctrl + P opens Print, and in recent versions it shows the print settings alongside a preview of the page, so the older separate Print Preview command is no longer needed. The distractors are the other file-level shortcuts, and they are best learned together: Ctrl + N creates a new document, Ctrl + O opens an existing one, Ctrl + S saves, Ctrl + W closes the document, and F12 opens Save As. The print settings offer more than most users notice. Pages can be given as a range or as a list such as 1,3,5-8; Print on Both Sides handles duplex printing, manually if the printer cannot do it itself; Collated decides whether multiple copies come out in sets or grouped by page; and the scaling option prints several pages to a sheet. Printing a selection rather than the whole document is chosen from the same panel.

Answer: C

Correct answer: Insert

A symbol is something added to the document, so the command is on the Insert menu, alongside picture, object and page break.